Job Description

Main purpose of role:

• Administrative support for the Romanian affiliate
• Business support for the Romanian affiliate
• International Business support

Key responsibilities:
General
 

• Local and international events, travels for employees and business partners
• SAP management
• Contracts management
• Car Fleet management
• Sales Team support
• Supply Chain support
• Local and Regional Business support
• Compliance support, disclosure procedure
• Regulatory local support
• Submit specific documents for the relevant authorities
• Systems management: CRM, IQVIA, SAP Concur

Key accountabilities:
 

• Asks offers, organizes local meetings, regional meetings, congresses, travels, master classes, summits, courses, product launch, etc.
• Coordinates the travels for all the participants: transfers, bookings, accommodation, flight tickets reservation and issuing, trains, etc.
• Collaborates with the travel agencies regarding the organization of the events

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• Collaborates with external vendors, asks offers
• Manages the invoices; keeps track of the costs; creates PO in SAP, follows up on the payments
• Manages the contracts with the vendors and the physicians: sponsorship contracts, speaker contracts, etc.
• Initiates correspondence with the car leasing partner, car fleet maintenance appointments, keeps the car fleet records.
• Centralizes and escalades the specific team tasks
• Keeps records and initiates correspondence with different departments like IT, HR or other regional departments
• Elaborates specific business reports
• Keeps documents evidences and records, collects documents and reports
• Initiates and administrates correspondence
• Works using the data bases and the systems offered by the company
• Coordinates the creation and the info update of the vendors in the proper systems
• Creates stock and sales reports
• Edits documents
• Manages the local promotional materials
• Maintains a permanent connection with the direct manager, offers all the necessary info and reports for a smooth deployment of the department

Required Knowledge, Skills, and Abilities