Job Description

As a Property / Real Estate administrator, you will responsible for preparing budgets for a portfolio of 40 sites, forecasting spend of rent, service charge, insurance, rates, utilities charges as well as other financial administrative duties. You will also be responsible for management of procurement processes for energy and office services like printing and franking and actively participating in negotiation of those contracts. You will design and manage the marketing content on Team-boards and ensure that noticeboards and communications are up to date (including H&S documents like fire wardens and first aiders) in line with internal branding as well as setting up and implementing green initiatives. You will also be willing to pitch in with a variety of tasks linked to your job in order to support your manager, your team and our client.

Our Ideal candidate will need to have:

• • Experience in an administrative role preferably in a Real Estate or Facilities Management background.
  • Ability to work as part of a team or as an individual in varying environments.
  • Ability to demonstrate excellent interpersonal and communication skills written and verbal, at all levels.
  • Ability to use computers to intermediate level in particular outlook, word, excel.
  • Previous knowledge/use of Oracle
  • Previous knowledge/use of CAFM systems
  • Knowledge of databases and intranet.
  • Ability to demonstrate good organisation skills.
  • Ability to handle multiple tasks and projects.
  • Ability to be able to prioritise tasks as appropriate to meet deadlines.
  • Ability to be flexible, adaptable and pro-active to meet needs of the department.
  • Ability to demonstrate accuracy with good attention to detail.

 

We’ll provide you with full training once you start and make sure that you have everything you need to do a great job. You will already have experience gained in an administrative role, gained in a busy, corporate environment.

You will work 37.5 hours per week and be paid up to £25,000, with access to Apleona employee benefits that will be available to you as soon as you start.

Apleona is an equal opportunities employer who deliver facilities management services to clients all over the UK and Ireland and with vacancies in your area this is a great time to join our teams.

If this sounds like a job for you then click on the apply button and we’ll start the process and if you’re a good match we’ll be in touch to discuss the next steps.

• Location South East
• Reference
• Job Specification

Required Knowledge, Skills, and Abilities

o Experience in an administrative role preferably in a Real Estate or Facilities Management background. o Ability to work as part of a team or as an individual in varying environments. o Ability to demonstrate excellent interpersonal and communication skills written and verbal, at all levels. o Ability to use computers to intermediate level in particular outlook, word, excel. o Previous knowledge/use of Oracle o Previous knowledge/use of CAFM systems o Knowledge of databases and intranet. o Ability to demonstrate good organisation skills. o Ability to handle multiple tasks and projects. o Ability to be able to prioritise tasks as appropriate to meet deadlines. o Ability to be flexible, adaptable and pro-active to meet needs of the department. o Ability to demonstrate accuracy with good attention to detail.