Job Description

• To process all invoices accurately in a timely manner
• To ensure that the relevant details relating to the goods/services are entered into SAP where an invoice covers a period of time - this needs to be entered onto SAP
• To reconcile the UK purchase ledger to the nominal by working day 7 of the following month
• To create the main payment run for approval prior to the month end
• To ensure the showroom rental & insurance invoices are processed and paid at quarter ends
• To ensure that any invoices processed through POs have relevant & meaningful information on them and to ask for POs to be changed to reflect that
• To ensure that key supplier statement reconciliations are carried out each month.
• To raise any concerns over any suppliers to the Finance Manager
• To ensure that a Standard Operating Procedure is written & kept up to date
• To ensure that any missing invoices are processed
• To ensure that any old balances on the purchase ledger are actioned
• To ensure that invoices put on hold/queried are followed up & resolved
• To ensure that no supplier puts any account of ours on stop
• To process credit card expense claims on a timely basis including credit card expenses
• To take responsibility for administering the "accounts payable" email and ensuring that it is kept up to date and in line with the "Accounts Payable" email procedure
• To ensure that all capital item invoices are photocopied and given to the Finance Manager
• To monitor open POs/open deliveries for missing invoices and for housekeeping purposes
• To ensure signed collection notes are attached to the relevant invoices before being authorized for payment - this applies to accounts where there are multiple branches and various employees can collect items.

Required Knowledge, Skills, and Abilities

• 1 years + Experience working with Accountancy and Finance • A strong understanding of Accounts Payable / Purchase Ledger • AAT qualification (or similar) Qualified by Experience candidate will also be considered. • Experience using SAP or similar accounting software • Strong Excel Skills