Job Description

We are looking for a calm, well-organized, enthusiastic and caring Senior Admin Officer with proven finance skills to join and lead our busy and welcoming school team. This is a key role that requires an efficient and flexible approach together with a sense of humor!

The successful candidate will take a lead role within our office team, be able to multitask, manage working with interruptions and priorities their own workload. They will promote the delivery of efficient and effective administrative systems and procedures.

Key responsibilities will include:

• Experience of HCC’s operating systems and administration processes and be proficient with all aspects of IT, particularly those to support efficient and effective working of a school budget and pay management
• Manage the School and Resourced Provision budgets and spending including budget monitoring reports and attendance at governors meetings presenting clear and informative reports to governors
• Financial processing on SAP / IBC system to include; raising purchase orders, processing invoices and related stock level management
• HR recruitment of staff following safer recruitment processes, preparing contracts, processing of claims, absence and reconciliation on SAP / IBC system
• Health and Safety administration
• Communicating with parents and stakeholders, including emails, telephone calls and a range of visitors
• Produce original and complex correspondence
• Promoting/marketing of the school through IT systems, social media, publications
• Full and effective member of the Senior Leadership team
• Implementing performance management for the admin and site team
• Data Protection Officer

We can offer you the opportunity to work in a friendly, hardworking team together with committed staff, governors and enthusiastic children.

Required Knowledge, Skills, and Abilities

The ideal candidate will: Be committed to the safeguarding of children and colleagues. Have experience of working in a school administration and finance environment. Be competent in the use of SAP / IBC systems for purchasing / financial / HR related input. Have a sound knowledge and experience of a range of computer systems, including Tucasi, CPOMS, Word, Excel and SIMs. Knowledge of Arbor would be desirable but not essential as training will be available. Work professionally, maintaining confidentiality at all times - adhering to the GDPR regulations. Have excellent general administrative and organizational skills. Have the ability to priorities and work independently as well as leading a team. Have good knowledge of health and safety regulations and procedures including induction of new staff. Take a "can do" approach and have a positive disposition. Have a caring nature with the ability to stay calm under pressure. Relate well to children, staff, parents, governors and all members of the school community. First aid qualified or prepared to become first aid trained.