Job Description

We currently have a fantastic Fixed Term contract opportunity for a proactive and organised Team Administrator to support our hard working and fun Group Legal team on a part time basis (3- 4 days per week).

Despite the current circumstances we are still recruiting for roles. In compliance with UK Government advice relating to COVID-19 this role will be remotely based in line with our current workforce and we will supply you with the tools and technologies to enable you to do so. Similarly all interviews will be conducted by google hangouts or equivalent video conferring technologies.

What you'll be doing

This diverse role will keep you busy and engaged. From booking meetings, organising training to updating the intranet pages you will have plenty of responsibility from day one.

Other key duties will include:

• Acting as a “super-user” for the team's document management system, including hard and soft copy legal document filing, [updating team and contact records, updating templates, reviewing file opening and storing processes to ensure regular and consistent use by team members, running reports, liaising with the external provider and providing ad hoc training to team members on the system where needed]
• Managing the team's diary/activities/events, [organising meetings, sourcing and contacting venues, arranging team engagement events e.g. team awards and socials,] supporting meetings and events by ensuring that arrangements are in place for all resources and materials to be booked and available on the day and that appropriate records are kept.
• Supporting the Principal Legal Counsel and Head of Group Legal and working closely with the members of Group Legal so the department runs efficiently and cohesively and all administration needs are met.

 

In addition to BAU activities you'll also provide valuable support to a contract management project that is due to kick off in the new year.

This is the ideal opportunity for an enthusiastic administrator that's also keen to gain further knowledge of the legal sector, so there will be scope to provide administrative support with trademark and IP management and team data protection requirements.

 

What we're looking for:

You'll be able to demonstrate excellent admin, organisation and planning skills. Beyond this, we're looking for someone who will build genuine working relationships across the team, take ownership and become an indispensable team member.

 

If you have experience supporting or working as part of a legal team previously that would also be highly advantageous.

Required Knowledge, Skills, and Abilities

You'll be able to demonstrate excellent admin, organisation and planning skills. Beyond this, we're looking for someone who will build genuine working relationships across the team, take ownership and become an indispensable team member. If you have experience supporting or working as part of a legal team previously that would also be highly advantageous.