Job Description

Office Angels are currently looking for an enthusiastic, ambitious candidate with an interest in Chemistry to join the Laboratory Administration Team. This role would suit a candidate with an interest in chemistry or sciences in an administrative capacity.

For the right candidate over time, there will be opportunities for development across a range of administrative functions.

Duties would include but are not limited to:

Purchasing

• Purchasing consumables, reagents and supplies including placing and chasing orders.
• Ordering of office consumables
• Creation, issuing and receipt of Purchase Orders
• Logging purchased materials onto the in-house databases
• Labelling and distribution of purchased chemicals
• Collection and disposal of used and expired chemicals
• Maintaining the approved supplier list
• Supplier liaison with regards to approval and negotiation of prices
• Receipt of Deliveries including their registration, labelling and distribution
• Sample Receipt, Control and Disposal - this involves receiving client samples, checking their integrity, identifying key pieces of information, notifying clients of any discrepancies, booking samples onto our in-house database, maintaining sample stores and disposing of/returning client samples after analysis;
• Receipt of all deliveries and sorting them into categories for processing;
• Client liaison - acting as a point of contact for client queries, keeping clients updated with the progress of their work and resolving internal queries relating to samples received to ensure that the laboratory has all required information prior to starting analysis;
• Meet quality requirements with respect to GMP, GLP and UKAS as appropriate;
• Basic material hazard assessment to ensure incoming chemicals do not present a risk to staff.

Sample Reception

• Sample Receipt, Control and Disposal - this involves receiving client samples, checking their integrity, identifying key pieces of information, notifying clients of any discrepancies, booking samples onto our in-house database, maintaining sample stores and disposing of/returning client samples after analysis;
• Receipt of all deliveries and sorting them into categories for processing;
• Client liaison - acting as a point of contact for client queries, keeping clients updated with the progress of their work and resolving internal queries relating to samples received to ensure that the laboratory has all required information prior to starting analysis;
• Meet quality requirements with respect to GMP, GLP and UKAS as appropriate;
• Basic material hazard assessment to ensure incoming chemicals do not present a risk to staff.

Candidate Attributes

• Understand basic chemical terminology (ideally with knowledge of some of the more common analytical techniques) and have experience handling chemicals;

• Maintain accuracy and organisation with a strong focus on detail during data entry processes using multiple systems in a high-pressure environment;
• Demonstrate good communication skills (both verbal and written);
• Work independently, using their own judgement and initiative to determine appropriate actions in both routine and non-routine situations;
• Maintain positive working relationships with others, both internally and externally;
• Demonstrate proficiency in the use of ICT with particular respect to MS Office suite (primarily Word and Excel) and at least a basic understanding of how to use databases (LIMS/Therefore or similar);
• Previous office administration skills - data entry, client contact via e-mail and telephone, and experience using data transfer media e.g Dropbox, Google Drive, etc.;
• Demonstrate excellent time management and organisational skills;
• Prioritise workload by assessing situations to determine urgency.

What this role can Offer:
 

• Salary- £20,000
• Bonus- (2% per Quarter and 8% Christmas)
• Working hours- Monday - Friday 9am- 5pm
• 25 days holiday

Required Knowledge, Skills, and Abilities

• Understand basic chemical terminology (ideally with knowledge of some of the more common analytical techniques) and have experience handling chemicals; • Maintain accuracy and organisation with a strong focus on detail during data entry processes using multiple systems in a high-pressure environment; • Demonstrate good communication skills (both verbal and written); • Work independently, using their own judgement and initiative to determine appropriate actions in both routine and non-routine situations; • Maintain positive working relationships with others, both internally and externally; • Demonstrate proficiency in the use of ICT with particular respect to MS Office suite (primarily Word and Excel) and at least a basic understanding of how to use databases (LIMS/Therefore or similar); • Previous office administration skills - data entry, client contact via e-mail and telephone, and experience using data transfer media e.g Dropbox, Google Drive, etc.; • Demonstrate excellent time management and organisational skills; • Prioritise workload by assessing situations to determine urgency.