Job Description

The role will be providing PA support to the head of pursuits, head of bids and the wider consult bid team.

Your responsibilities will include:

• Managing the diary - supporting the head of pursuits and head of bids to ensure they are prepared, and their time is scheduled and managed effectively. Managing all diary-related planning and management including prioritization, room bookings, meeting reminders, guest retrieval and room set up/catering as required.
• Planning and scheduling - diary support to the bids SLT - bookings in 121s, team meetings and annual appraisals to ensure effective team engagement.
• Booking all travel and accommodation for the team where required.
• Collecting and compiling reports and presentations.
• Communicating and cascading HR initiatives and other updates from the business.
• Supporting the SLT with managing the budget via finance, ensuring monthly FR reviews, and that all finances are both up to date, and forecast effectively.
• Overseeing and coordinating recruitment for the department - working directly with internal and external recruiters. Ensuring effective implementation of the recruitment process from start to finish.
• Processing the new starters and leavers, liaising with HR, IT, building services and ensuring a smooth transition for the new starter as well as prepping the line managers with all onboarding documents and checklists.
• Oracle timecard and absence reporting as and when required
• Organizing the department comms programme, team away days and social events.
• Championing L&D for the department - supporting the SLT to deliver the strategy throughout the year.
• Promoting wellbeing among the team - supporting the department’s wellbeing initiatives.
• Supporting with raising and processing purchase orders.
• Supporting wider team - being the facilitator between the department and other central services such as HR, Marcomms, FM and IT.

Required Knowledge, Skills, and Abilities

You have experience providing PA support for operations director level and above. You have experience using the Oracle, Adobe Suite and SharePoint software. You have full knowledge of using the Microsoft Office suite. You have the ability to type, compile and prepare reports, presentations and correspondence effectively. You will have an understanding of professional service and/or the building/property industry. You can build lasting relationships and will provide support to multi-disciplinary teams. You have work experience in an office administration environment within the construction industry.