Job Description

As the Operations Administrative professional, the role is responsible for the smooth running of the account providing organizational and administrative support to the Account Director, and Senior Management Team.
The Operations Administrator is directly accountable for the following typical activities:

• Provides general support to the Account Director, and Senior Management team; including word processing, presentations and spreadsheet reports from basic outlines provided by others.
• Ensures on-time delivery of documentation; printing, assembling and issuing of final documents.
• Organize, Account meeting schedules to avoid conflict and nonattendance for all key members.
• Set up and attend Account meetings, issue agendas and minutes as appropriate, maintain information trackers and ensure actions completed.
• Co-ordinate all travel arrangements to ensure best value in all cases including obtaining visas for Operations as required.
• Manage SharePoint for the account by, creating, updating and maintaining content.
• Act as Systems Administrator for the account for the following systems; Helpdesk, 360 Work Order, One View Analytics.
• Act as focal point for the account for all HR issues including; interface with regional HR teams, organizing induction for new starters, ensuring any IT equipment and accounts are set up ready for their start date, maintain sickness, absence and holiday records for team.
• Maintain Contract documents including all Change Control requests.

Every day is different, and in all these activities, we’d encourage you to show your ingenuity.
What you can expect from us

You’ll join an entrepreneurial, inclusive culture. One where we succeed together – across the desk and around the globe. Where like-minded people work naturally together to achieve great things.

Required Knowledge, Skills, and Abilities

Good PowerPoint skills. Excellent organization skills. Advanced user of Microsoft Office (Outlook, Word, Excel) Good communication skills. Excellent Inter-personal and communication skills. Fluent in written and spoken English.Excellent interpersonal skills. Highly developed team working, organizational and communication skills, flexibility, international culture & ethics behavior, self-motivation and sure behavior. Ability to work in a highly pressurized fast moving environment. Software Skills in Excel, PowerPoint, Word & Outlook.