Job Description

What's involved with this role:
BPSS check upon appointment The Team require an experienced administrator carry out a range of administrative duties for the Team with limited supervision, which may involve written, telephone or face to face contact with the public or internal colleagues and the application of organisational procedures and systems. General duties may include:

• Deliver a range of administrative support to senior officers in the service area and ensure systems or processes are maintained to an agreed standard or specification
• Provide support to the function/service and be the first point of contact for service users, members of the public, Members and visitors
• Responsible for managing and maintaining of calendars, arranging appointments, meetings and ensuring officers have the correct information and papers for meetings
• Maintain records using databases and spreadsheet applications
• Maintain financial, and/or stock records, and review data to contribute to resource planning
• Responsible for the administration of financial activities including payments, orders or monitoring
• Maintenance of websites (intranet and internet) where required to ensure information is up to date
• Assist in the preparation of management information reports
• Undertake routine administrative tasks as required e.g. filing, photocopying, shredding, dealing with post
• Assist in the organisation of internal and external events e.g. meetings, seminars, conferences
• Undertake the full range of minute-taking duties.

You will be expected to have good organisational skills and be able to use IT effectively in implementing tasks.
Please quote the Job Title & Vacancy Reference No. in your application, or we will be unable to match your CV to the role being applied for.

“Essential Requirements” – Please check to ensure that your CV addresses the following items:

• Our clients are generally seeking applicants who are reasonably local, so on that basis we would ideally like you to supply us with your address (or at least your post code) and a telephone number so that we can reach you during working hours.
• Your recent UK working experience going back at least 5 years, or full employment history if you have been working for fewer years than this.
• Your availability to work either immediately, or at short notice.
• ***Qualification details and all other experience/skills relevant to the job role to help support your application (and help us to help you!) – please give full details within your CV document.
• Minimum of 2 years’ administrative experience.
• Knowledge & Skills:
  • Ability to communicate orally and in writing in a manner, which is clear, fluent, jargon-free and readily understood by the recipients
  • Ability to work as part of team and has a clear understanding of team-working
  • Able to engage constructively with and deal with a wide range of people in person and by telephone including Members, senior officers, members of the public and people from other organisations
  • Ability to input, retrieve and analyse data from IT systems
  • Ability to manage time, work to deadlines and prioritise work in an effective and productive manner
  • Able to use own initiative and work with limited supervision while understanding the need to consult with line manager on occasions
• Strong IT skills including Microsoft packages.

Other preferable/desirable details to include on your CV, if applicable:

• Any local authority/public sector experience.
• Any relevant qualifications held or being studied for.

Required Knowledge, Skills, and Abilities

• Our clients are generally seeking applicants who are reasonably local, so on that basis we would ideally like you to supply us with your address (or at least your post code) and a telephone number so that we can reach you during working hours. • Your recent UK working experience going back at least 5 years, or full employment history if you have been working for fewer years than this. • Your availability to work either immediately, or at short notice. • ***Qualification details and all other experience/skills relevant to the job role to help support your application (and help us to help you!) – please give full details within your CV document. • Minimum of 2 years’ administrative experience. • Knowledge & Skills: o Ability to communicate orally and in writing in a manner, which is clear, fluent, jargon-free and readily understood by the recipients o Ability to work as part of team and has a clear understanding of team-working o Able to engage constructively with and deal with a wide range of people in person and by telephone including Members, senior officers, members of the public and people from other organisations o Ability to input, retrieve and analyse data from IT systems o Ability to manage time, work to deadlines and prioritise work in an effective and productive manner o Able to use own initiative and work with limited supervision while understanding the need to consult with line manager on occasions • Strong IT skills including Microsoft packages.