Job Description

A vacancy has arisen for a Site Administrator to assist a project based at Lossiemouth, Moray on a temporary contract.

Knowledge and experience of site administration at operational level is vital

Knowledge and experience of using an electronic data management system (Viewpoint/Fieldview) is essential.

Working with the Project Manager and site team to fulfil all secretarial and organisational duties

Document control of all incoming information and electronically file all site generated paperwork.

Ensure all site registers are up to date and complete.

Ensure the site drawing folders / rack are up to date.

Working and filing to the BMS procedures.

Day to day BMS admin management – paper and electronic.

Maintain register of visitors and issue access passes as necessary.

Educate sub-contractors on using the electronic data management system

Responsible for ensuring that all critical Safety Registers and Certificates are in place and available for inspection and incorporation into final documentation

Work closely with the Design Co-ordinator, and relevant parties to assist in production of various Handover Documents; As-builts, Health & Safety File, Operations & Maintenance Manuals

CCS and record keeping

Printing, scanning, post, laminating site signage, photocopying, typing meeting minutes

Ensure information is communicated via Notification Transmittals

Organising meeting rooms, teas, coffees, lunches

Maintaining / ordering office stationery

Be the central point of contact for all site project team members

Required Knowledge, Skills, and Abilities

·       Any other reasonable tasks as directed by your Line Manager ·       Prioritise workload when managing multiple contracts / tasks. ·       IT literate – Office 365 preferable. ·       Ability to work accurately under pressure to meet project targets. ·       Experience with multi discipline teams in office and construction site ·       Great attention to detail