Job Description

We are looking for an enthusiastic candidate who can carry out both the Project support and Coordination side of the business.

The duties -

• Using effective administration processes to ensure work is continually produced to the agreed
• standard.
• Providing one-to-one administrative support to the agreed staff members
• Providing proactive email/diary management support and scheduling meetings with a range of
• stakeholder
• Ensure key meetings are scheduled and all agendas, papers and minutes are drafted and issue in a timely fashion
• Establish appropriate filing and administrative processes to ensure records and confidential data is managed/archived from a secure central location and files are password protected.
• Organising travel/accommodation, preparing itineraries
• Processing credit card expenses and raising purchase orders.
• Creating, developing and maintaining effective administration, co-ordination and planning
• processes which will support the team's work.
• Reviewing administration, co-ordination and planning processes on an ongoing basis and
• proactively implementing improvements.
• Creating and issuing accurate agendas/papers
• Accurately recording, transcribing key points/actions and distributing minutes
• Issuing reports and policy decision papers
• Ensure the team and wider department is delivering in line with the agreed project plan.
• Produce regular high-quality reports on project plan progress.
• Provide support, guidance and advice for key meeting and briefings, including the preparation of
  discussion/briefing papers.

Required Knowledge, Skills, and Abilities