Job Description

This role is offering a competitive salary, on the job training and benefits package which will suit somebody who is willing to explore an opportunity which enable career progression.

The Junior Administration Assistant duties will be:

• All administration tasks, including producing letters, photocopying, scanning, manual updates, document binding, other daily filing and paperwork
• Scheduling meetings and organizing meeting rooms
• Maintaining office equipment and providing day to day IT and office support to all office staff
• Checking stocks for stationery and refreshments daily on each floor and reporting back when supplies are required
• Scanning, filing and distributing mail both electronically and physically
• Working on reception undertaking the following tasks:
• Answering the phone and transfer/take calls
• Greet and assist visitors
• Organizing lunches/coffees for meetings or events
• Receiving deliveries and distribute to staff
• Maintenance of the meeting rooms, ensuring tea/coffee/soft drinks are fully stocked
• Booking couriers and taxis
• Running adhoc errands
• Any additional tasks identified by the Office Manager commensurate with experience.

Required Knowledge, Skills, and Abilities

Good interpersonal skills. Excellent communication skills, confident in talking to people at all levels of seniority. Good listening skills. Strong IT skills, particularly MS Word and Excel. Ability to multi-task. Excellent time management, planning and organizational skills. Attention to detail. Skills in Microsoft Excel and Word necessary. Enthusiastic, with a positive attitude. Team player. Personable and approachable. Proactive. A dynamic and outgoing personality.