Job Description

Working closely with the MD’s Executive Assistant in the team, this is a fantastic job for someone who is hands on and likes a busy, rewarding and challenging role. The ideal candidate will have a couple of years solid admin support, excellent communication and organization skills, attention to detail and be used to working under pressure. The role requires someone who is proactive, innovative and who is looking for a dynamic and varied role.

Main responsibilities include:

• Assisting the Executive Assistant
  • Diary management
  • Preparing time and expense reports
  • Coordinating travel plans, hotels, and car service
  • Setting up conference calls

• Business Development
  • Take ownership of offerings document, master credentials, pipeline and the team BD tracker
  • Using Salesforce.com to track and monitor marketing activities
  • Develop BD materials for internal and external market
  • Develop key relationships internally and externally
  • Organize events that promote team and offerings

• Practice Administration
  • Onboarding of clients and projects (conflict checks etc.)
  • Resourcing
  • Time allocation on projects
  • Billing and invoicing

Required Knowledge, Skills, and Abilities

Ideal candidates will have: An ability to organize, anticipate, plan and priorities workload and work under high pressure to tight deadlines. Effective written and oral communication. An ability to use own initiative. An ability to work effectively as part of a team or independently. Must have high level of interpersonal skills to handle sensitive and confidential information at maximum discretion. Must be proficient with a variety of computer software applications in word processing, spreadsheets, database and presentation software specifically, MSWord, Excel, PowerPoint, Outlook and various other internet applications. Must be organized and detail oriented. Ability to work independently and within a team.