Job Description

A fantastic new role for a Contract Administrator – based in London.

RESPONSIBILITIES

• Facilitate logistical aspects of commodity contract administration and execution by coordination with respective trading desks, and producers/manufacturers.
• Arrange and track daily truck, rail, and ocean shipments between producers, storage facilities including LME/Comex warehouses, ports, and consumers.
• Plan and execute logistics solutions which meet the highest level of efficiency, cost effectiveness and optimal customer service including storage and freight rate negotiations.
• Approve costs and invoices associated with the execution of contracts; calculate expense accruals and physical execution of metal movements as they relate to Company’s businesses and update these in the system.
• Develop and maintain relationships with service suppliers, producers and customers in a manner which creates operational synergies across the supply chain.
• Maintain internal records including inventory and in transit reporting along with title transfer documents. Reconciliation of inventory records for reporting to traders, credit, and treasury as well as external parties.
• Manage accounts receivable and accounts payable in a timely manner.
• Maintain and distribute storage and freight cost database in order to facilitate timely and accurate trading decisions.
• Record VAT reporting in conjunction with Accounting.
• Preparation and execution of Letter of Credit documentation.
• Responsible for timely releases, invoicing, and other document execution to counterparties as well as subsequent coordination of payments with the treasury department.
• Liaise with other departments including trading, treasury, risk, credit, accounting, and IT.
• Special projects and additional responsibilities/administrative functions as assigned.

 

REQUIREMENTS

• 2-3 years Base Metals traffic/logistics experience.
• Degree educated.
• Working knowledge of Excel, Word, and Outlook.
• Excellent organization and communication skills required.
• Knowledge of letters of credit and proficiency with documentation related to contract execution such as shipping and banking documents.
• Experience with contract management software a plus – preferred knowledge of the Trinity suite.
• Ability to work in a team, sharing work duties, files, and working cooperatively with others.

Required Knowledge, Skills, and Abilities

• 2-3 years Base Metals traffic/logistics experience. • Degree educated. • Working knowledge of Excel, Word, and Outlook. • Excellent organization and communication skills required. • Knowledge of letters of credit and proficiency with documentation related to contract execution such as shipping and banking documents. • Experience with contract management software a plus – preferred knowledge of the Trinity suite. • Ability to work in a team, sharing work duties, files, and working cooperatively with others.