Job Description

• Welcoming and registering any visitors to the School, ensuring the signing in/out procedures are followed and in accordance with the School’s safeguarding policy.
• Answer telephones and email queries and deal with pupil, parent and visitor queries and requests in a friendly and helpful manner, taking messages correctly and passing them on to the appropriate people.
• To be a named first aider and respond appropriately to sick or injured pupils.
• To assist in collating and interpreting any pupil data required for DfE returns.
• To ensure familiarity with the latest upgrades to the SIMS network.
• Managing receipt and distribution of internal mail (via registers and staffroom) and external post as well as outgoing post.
• Support the School Office team with general administrative tasks such as pupil filing, photocopying or typing, and other departments as required.
• Maintain and update pupil and parent records.
• Entering pupil data onto SIMS.net including Pupil Referrals and update information as required (manual and computerized) accurately and promptly.
• Ensure good organization and general tidiness of the outer office and photocopying room.
• Any other duties that may be reasonably requested by the Bursar or Headmaster as appropriate to the position of School Secretary.

This job description is not necessarily a comprehensive definition of the post. It will be reviewed at appraisal and may be subject to modification or amendment at any time, after consultation with the holder of the post.

Required Knowledge, Skills, and Abilities

The successful candidate should: Educated to GCSE Level (or equivalent) with 5 GCSEs A*-C including English and Maths. Ability to present a calm, courteous and professional image at all times, whether on the telephone or in person. Good literacy and numeracy skills. Relevant experience would be desirable. A working knowledge of Microsoft Office Software, e.g. Excel and Word. Good planning and organizational skills and a flexible approach to managing own work load. Ability to work on own initiative and as part of a team. High level of confidentiality and trust. Good communication skills in a variety of contexts (verbal, email, written) and with people at all levels. Ability to work under pressure and meet deadlines.