Provide general administration support and advice to the Facilities Management team
Create and mobilise a Technical Library
Update documentation and records using a range of different IT systems to ensure information and data is always maintained and updated to reflect compliance
Review the technical jobs logged on the CAFM system and monitor subcontractor online reporting system
Ensure job sheets are complete with the correct information needed, logging as required
Ensure all departmental logs are up to date and training requirements are notified, communicating with the relevant managers as required
Collate information and data for contractual reports, taking ownership to obtain and collect the data and information
Produce contractual documents and export inspection reports
Establishment and maintenance of effective communications and working relationships
Attendance and minuting of meetings as required
Required Knowledge, Skills, and Abilities
• Articulate and confident communicator, with the ability to develop and maintain effective and robust working relationships • Strong admin experience • Proven experience of working within a similar role • Great attention to detail and accuracy, with a commitment to continuous improvement and service excellence • Experience of being proactive and reactive • Proven IT skills, ability to demonstrate working knowledge of MS Office (Word, Excel and Outlook) • Experience of working in a Health Service context • Experience of using Sharepoint and CAFM / Maximo systems • CAD/drawing software knowledge • Ability to process complex/technical information