Job Description

• Provide general administration support and advice to the Facilities Management team
• Create and mobilise a Technical Library
• Update documentation and records using a range of different IT systems to ensure information and data is always maintained and updated to reflect compliance
• Review the technical jobs logged on the CAFM system and monitor subcontractor online reporting system
• Ensure job sheets are complete with the correct information needed, logging as required
• Ensure all departmental logs are up to date and training requirements are notified, communicating with the relevant managers as required
• Collate information and data for contractual reports, taking ownership to obtain and collect the data and information
• Produce contractual documents and export inspection reports
• Establishment and maintenance of effective communications and working relationships
• Attendance and minuting of meetings as required

Required Knowledge, Skills, and Abilities

• Articulate and confident communicator, with the ability to develop and maintain effective and robust working relationships • Strong admin experience • Proven experience of working within a similar role • Great attention to detail and accuracy, with a commitment to continuous improvement and service excellence • Experience of being proactive and reactive • Proven IT skills, ability to demonstrate working knowledge of MS Office (Word, Excel and Outlook) • Experience of working in a Health Service context • Experience of using Sharepoint and CAFM / Maximo systems • CAD/drawing software knowledge • Ability to process complex/technical information