Liaising with third parties including Counsel, clients and witnesses.
Maintaining lists of approved counsel and experts.
Administration support to fee earners in advance of telephone conferences.
Arranging conferences with including Counsel, clients and experts.
Liaising with experts for reports on the instruction of the fee earner.
Assisting in preparation of Notice of Hearing for final hearings and review hearings.
Obtaining hearing transcripts and decisions from client.
Producing internal and external weekly reports, updating and reviewing for accuracy completeness.
Liaising with witnesses
Arrange interviews
Obtaining documents
Return of statements,
Dates to avoid for hearings
Diary management
Assisting with Bundling
Instructions to expert
Instructions to counsel/ conference bundles
Service bundles (disclosure)
Final hearing bundles
IOC hearing/ review hearing bundles
Listing of hearings
Arranging for special/recorded delivery of bundles.
Weekly reporting.
Obtaining and processing invoices from counsel and experts post conference and post hearings.
Assisting with monthly billing.
Preparing a variety of Client Management Reports (Monthly case reports/CSV/billed to date against costs estimates schedule).
Pre-hearing activity – being a central point of contact for the client in receiving case papers and pre-hearing information which is distributed to the relevant Fee Earners and witnesses.
Updating case management systems.
Maintaining excel spread sheets.
Responding to general client (internal/external) queries.
Request for police/court documents (e.g. Transcripts, MG5, Memorandum of Conviction)
Attending meetings internally (team meetings).
Processing file closures and archiving assisting, ensuring files are labeled and archived correctly Liaising with Archives for retrieval and return of hard copy files.
Using a range of office software, including e-mail, spread sheets, word and databases.
Post hearing activity – liaison with the client to obtain feedback and case conclusion reports.
Witness management – ensuring that the witnesses attend the final hearing and the collation of the witness schedule.