Job Description

• Opening new instructions on the firm’s IT platforms.
• Requesting Matter Planner if required.
• Collating new information/cases and allocating them to advocates.
• Importing, naming and saving documents to matter sphere or elsewhere.
• Maintaining and updating the sensitive information log/key safe.
• Managing Intralinks document uploads and downloads.
• Managing video/audio evidence (request, upload, download, encrypt, record, track).
• Liaising with third parties including Counsel, clients and witnesses.
• Maintaining lists of approved counsel and experts.
• Administration support to fee earners in advance of telephone conferences.
• Arranging conferences with including Counsel, clients and experts.
• Liaising with experts for reports on the instruction of the fee earner.
• Assisting in preparation of Notice of Hearing for final hearings and review hearings.
• Obtaining hearing transcripts and decisions from client.
• Producing internal and external weekly reports, updating and reviewing for accuracy completeness.
• Liaising with witnesses

• Arrange interviews

• Obtaining documents

• Return of statements,

• Dates to avoid for hearings

• Diary management

• Assisting with Bundling

• Instructions to expert

• Instructions to counsel/ conference bundles

• Service bundles (disclosure)

• Final hearing bundles

• IOC hearing/ review hearing bundles

• Listing of hearings

• Arranging for special/recorded delivery of bundles.
• Weekly reporting.
• Obtaining and processing invoices from counsel and experts post conference and post hearings.
• Assisting with monthly billing.
• Preparing a variety of Client Management Reports (Monthly case reports/CSV/billed to date against costs estimates schedule).
• Pre-hearing activity – being a central point of contact for the client in receiving case papers and pre-hearing information which is distributed to the relevant Fee Earners and witnesses.
• Updating case management systems.
• Maintaining excel spread sheets.
• Responding to general client (internal/external) queries.
• Request for police/court documents (e.g. Transcripts, MG5, Memorandum of Conviction)
• Attending meetings internally (team meetings).
• Processing file closures and archiving assisting, ensuring files are labeled and archived correctly Liaising with Archives for retrieval and return of hard copy files.
• Using a range of office software, including e-mail, spread sheets, word and databases.
• Post hearing activity – liaison with the client to obtain feedback and case conclusion reports.
• Witness management – ensuring that the witnesses attend the final hearing and the collation of the witness schedule.

Required Knowledge, Skills, and Abilities