Job Description

• Assisting scientists with I-procurement ordering
• Electronic purchasing system (I-Procurement) troubleshooting
• Time recording system and Outputs monthly inputs to Finance
• Processing foreign payments
• Assist Administration Team Leader with financial tasks when required e.g. fixed assets list
• Departmental Local Records Officer
• Registering files and logbooks on the electronic records file system (CRMS)
• Closing & archiving files in accordance with quality standards & agency procedures
• Database entry e.g. scientific equipment database
• Assisting Head of Department, Workgroup Leaders & Quality Manager
• Compiling departmental reports, e.g. SIS report
• General point of contact for all queries from the Senior Management Team
• Filing, scanning, photocopying, answering telephone calls & other ad-hoc duties
• Organize meetings, booking rooms and sending out calendar invites
• Provide data entry support on the recruitment system
• Updating organograms
• Any other work to assist the department as and when called upon.

Behaviors

• Making Effective Decisions
• Delivering at Pace
• Working Together

Behaviors

We'll assess you against these behaviors during the selection process:

• Delivering at Pace
• Making Effective Decisions
• Working Together

Benefits

• Learning & Development tailored to your role
• Generous annual leave
• A contributory Civil Service pension
• Staff bonuses and recognition
• Salary sacrifice benefit options
• Employee discount scheme
• Flexible working

Required Knowledge, Skills, and Abilities

Knowledge and experience of using MS Office Suite (especially Word and Excel). Ability to communicate and interact effectively with individuals at various seniority levels. Highly organized with the ability to balance and priorities multiple tasks with competing priorities. Minute taking. GCE Grade C or above (or equivalent) in Math and English. Prioritization of work. Effective use of Microsoft Office applications. Understanding of the Procurement process. Effective use of Microsoft Office applications. Understanding of the Procurement process.