Recruitment and onboarding; including offer letters/contracts, Right To Work, inductions and updating internal and external systems.
Probation; including tracking and chasing; plus letters and advice to managers on confirmation, extension and failures
Pensions; including all aspects of AES such as tracking enrolment, opt-outs and updating provider’s scheme databases
Audits; including annual driver audits, reporting employee information for example for DIS insurance renewal, plus NMW tracking
Employee Change Administration, for example confirmations of appointments/promotions.
Leavers; including resignation letters, updating systems and maintaining records.
Car insurance records for employees receiving car allowance.
Referencing; including employment, rental, etc.
Subject Access Requests, including tracking timelines, fulfilment and escalating issues
Checking the accuracy of monthly wage sheets provided by managers prior to input
Processing bonuses, allowances, expenses and other payments / repayments
Managing the data upload, checking for accuracy, and manually amending as necessary
Producing monthly payroll reports and providing related data to Finance
To design, maintain and produce ad hoc reports from payroll and HR systems.
To document, codify and maintain accurate processes, including spreadsheet and process documentation.
Answering HR and/or payroll queries by telephone, email and in-person.
To assist in producing, amending and distributing the Employee Handbook and Safety Book.
To maintain backup employee holiday records.
To maintain Health & Safety records and the associated accident report systems, including reporting accidents.
To oversee credit card payments and reconcile the bank statement.
To attend meetings when required, e.g. disciplinary meetings as HR advisor/note taker.
Creating and checking various HR related documents and reports
Ideal Candidate:
Have a background in HR and be able to hit the ground running.
Have excellent written and verbal communication skills.
Excellent knowledge and application of Microsoft platforms such as Excel and word.
Is able to work independently and on his/her own initiative.
Has a creative but pragmatic approach to problem solving.
Is able to manage their own workload and prioritise under pressure.
Be able to work as part of a team, contributing equally.
Have good attention to detail / right first time mind-set.
Have an understanding of the confidential nature of HR.
Required Knowledge, Skills, and Abilities
• Have a background in HR and be able to hit the ground running. • Have excellent written and verbal communication skills. • Excellent knowledge and application of Microsoft platforms such as Excel and word. • Is able to work independently and on his/her own initiative. • Has a creative but pragmatic approach to problem solving. • Is able to manage their own workload and prioritise under pressure. • Be able to work as part of a team, contributing equally. • Have good attention to detail / right first time mind-set. • Have an understanding of the confidential nature of HR.