Job Description

Key Responsibilities:

• Recruitment and onboarding; including offer letters/contracts, Right To Work, inductions and updating internal and external systems.

• Probation; including tracking and chasing; plus letters and advice to managers on confirmation, extension and failures

• Pensions; including all aspects of AES such as tracking enrolment, opt-outs and updating provider’s scheme databases

• Audits; including annual driver audits, reporting employee information for example for DIS insurance renewal, plus NMW tracking

• Employee Change Administration, for example confirmations of appointments/promotions.

• Leavers; including resignation letters, updating systems and maintaining records.

• Car insurance records for employees receiving car allowance.

• Referencing; including employment, rental, etc.

• Subject Access Requests, including tracking timelines, fulfilment and escalating issues

• Checking the accuracy of monthly wage sheets provided by managers prior to input

• Processing bonuses, allowances, expenses and other payments / repayments

• Managing the data upload, checking for accuracy, and manually amending as necessary

• Producing monthly payroll reports and providing related data to Finance

• To design, maintain and produce ad hoc reports from payroll and HR systems.

• To document, codify and maintain accurate processes, including spreadsheet and process documentation.

• Answering HR and/or payroll queries by telephone, email and in-person.

• To assist in producing, amending and distributing the Employee Handbook and Safety Book.

• To maintain backup employee holiday records.

• To maintain Health & Safety records and the associated accident report systems, including reporting accidents.

• To oversee credit card payments and reconcile the bank statement.

• To attend meetings when required, e.g. disciplinary meetings as HR advisor/note taker.

• Creating and checking various HR related documents and reports

Ideal Candidate:

• Have a background in HR and be able to hit the ground running.

• Have excellent written and verbal communication skills.

• Excellent knowledge and application of Microsoft platforms such as Excel and word.

• Is able to work independently and on his/her own initiative.

• Has a creative but pragmatic approach to problem solving.

• Is able to manage their own workload and prioritise under pressure.

• Be able to work as part of a team, contributing equally.

• Have good attention to detail / right first time mind-set.

• Have an understanding of the confidential nature of HR.

Required Knowledge, Skills, and Abilities

• Have a background in HR and be able to hit the ground running. • Have excellent written and verbal communication skills. • Excellent knowledge and application of Microsoft platforms such as Excel and word. • Is able to work independently and on his/her own initiative. • Has a creative but pragmatic approach to problem solving. • Is able to manage their own workload and prioritise under pressure. • Be able to work as part of a team, contributing equally. • Have good attention to detail / right first time mind-set. • Have an understanding of the confidential nature of HR.