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HR & Payroll Administrator
  • London, UK
2 years ago
£24000 - £28000 Per year
Administrator
Permanent
Job Description

Key Responsibilities:

  • Recruitment and onboarding; including offer letters/contracts, Right To Work, inductions and updating internal and external systems.
  • Probation; including tracking and chasing; plus letters and advice to managers on confirmation, extension and failures
  • Pensions; including all aspects of AES such as tracking enrolment, opt-outs and updating provider’s scheme databases
  • Audits; including annual driver audits, reporting employee information for example for DIS insurance renewal, plus NMW tracking
  • Employee Change Administration, for example confirmations of appointments/promotions.
  • Leavers; including resignation letters, updating systems and maintaining records.
  • Car insurance records for employees receiving car allowance.
  • Referencing; including employment, rental, etc.
  • Subject Access Requests, including tracking timelines, fulfilment and escalating issues
  • Checking the accuracy of monthly wage sheets provided by managers prior to input
  • Processing bonuses, allowances, expenses and other payments / repayments
  • Managing the data upload, checking for accuracy, and manually amending as necessary
  • Producing monthly payroll reports and providing related data to Finance
  • To design, maintain and produce ad hoc reports from payroll and HR systems.
  • To document, codify and maintain accurate processes, including spreadsheet and process documentation.
  • Answering HR and/or payroll queries by telephone, email and in-person.
  • To assist in producing, amending and distributing the Employee Handbook and Safety Book.
  • To maintain backup employee holiday records.
  • To maintain Health & Safety records and the associated accident report systems, including reporting accidents.
  • To oversee credit card payments and reconcile the bank statement.
  • To attend meetings when required, e.g. disciplinary meetings as HR advisor/note taker.
  • Creating and checking various HR related documents and reports

Ideal Candidate:

  • Have a background in HR and be able to hit the ground running.
  • Have excellent written and verbal communication skills.
  • Excellent knowledge and application of Microsoft platforms such as Excel and word.
  • Is able to work independently and on his/her own initiative.
  • Has a creative but pragmatic approach to problem solving.
  • Is able to manage their own workload and prioritise under pressure.
  • Be able to work as part of a team, contributing equally.
  • Have good attention to detail / right first time mind-set.
  • Have an understanding of the confidential nature of HR.

Required Knowledge, Skills, and Abilities
• Have a background in HR and be able to hit the ground running. • Have excellent written and verbal communication skills. • Excellent knowledge and application of Microsoft platforms such as Excel and word. • Is able to work independently and on his/her own initiative. • Has a creative but pragmatic approach to problem solving. • Is able to manage their own workload and prioritise under pressure. • Be able to work as part of a team, contributing equally. • Have good attention to detail / right first time mind-set. • Have an understanding of the confidential nature of HR.

Reference no: 4966

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