Job Description

• Administering processes to ensure they meet the appropriate governance and control in all HR activities.
• To support the and HR team, with a specific focus on Compensation & Benefits, ensuring relevant administrative processes are delivered to a high standard to the business areas and employees. Acting as an ambassador for the Company, ensuring employees and the business areas have a trusted, professional HR department.

Payroll

• Manage the monthly payroll process. Ensuring payroll information is sent to the external payroll provider on a timely basis (and in line with strict authorisation controls), payroll is checked and the salary account is funded to ensure that salary payments can be made.
• Ensure payroll submissions are accurate, and be accountable for its accuracy
• Ensure all changes are entered accurately and in a timely basis on the payroll database
• Process monthly payments in relation to Childcare Vouchers and Give As You Earn
• Ensure all Expat invoices made through account payable are grossed up through payroll
• Ensure all Expat payments are made through HSBC in a timely manner
• Maintain/monitor the relationship with payroll provider and escalate any service related issues as appropriate.

Benefits & Pension

• Carry out the administration with regards to the day-to-day running of the benefits programme
• Ensure changes to benefits are correctly applied on payroll
• Ensure the schemes premiums are paid in a timely manner
• Deliver the new joiner benefits induction presentation.
• Ensure all new joiners pension are processed correctly on payroll
• Administration relating to the Pension Governance meetings on a quarterly basis, e.g. diary management and ensuring all handouts distributed in a timely manner

General HR Administration

• Cover for HR Administrator in times of high volumes or absence including managing the HR Support mailbox and forwarding the queries appropriately

Reporting and Operations

• Extracting, accurately presenting monthly or periodic HR queries and reports including;
• Headcount reports,
• Business dashboards
• Co-ordination of the monthly Risk dashboard
• Sickness and absence reporting
• Business Continuity reporting including the call cascade listing and headcount sheets.
• Co-ordinate and maintain the contracts for HR service providers in line with the Procurement policy.
• Creating and maintaining the HR Connections page
• Responsible for the processing of all HR related invoices

Required Knowledge, Skills, and Abilities