Job Description

• Register purchase invoices and credit notes onto accounting system, matching against purchase orders where appropriate.
• Proactive reconciliation of supplier statements.
• Resolve any supplier queries or discrepancies; and escalate where necessary.
• Review employee expense claims. Filter Spreadsheets & Code to relevant cost centres.
• Generate required (supplier, employees, foreign currency) payment runs for approval, ensuring critical invoices, for example, aircraft leases and fuel, are approved and settled in line with due dates
• Work with the management accountant team to ensure invoices are coded to the correct general ledger codes
• Process and follow up on queries to suppliers for fuel and landing invoice
• Open, sort and deliver post received. Monitor and action emails received in the accounts payable in-boxes.
• Scan and file all approved invoices by statutory company
• Work with the procurement teams to highlight any supplier issues, for example invoices submitted with no PO
• Provide accounts receivable team with copy invoices for recharge invoices (third party customers and intercompany)
• Ensure Delegation of Authority matrix for approval of invoices is adhered to
• Participate in process improvement projects and adhoc requests required by the business

Required Knowledge, Skills, and Abilities

The successful candidate will: • Have previous experience in accounts payable • Possess strong self-management skills • Be proactive in approach, building relationships within the business and with suppliers. • Have the ability to organise data in Excel at a highly proficient level, ie using VLookups and pivot tables. • Be able to understand and manipulate data to present clear and concise journal outputs • Have the ability to ensure deadlines and targets are achieved or surpassed. • Have strong cross-functional networking and collaboration skills • Have working knowledge of Sage X3 and Concur are an advantage but not essential • Be capable to plan, organise and priorities effectively in order to meet deadlines