Job Description

You will

• Support the Group Office Manager with the administration of all facility operations & office management tasks.
• Help with the coordination of office suppliers, service providers and landlords
• Support with office safety, first aid and fire warden requirements
• Be responsible stationary and kitchen supply orders
• Support with the coordination of equipment servicing as required (e.g PAT testing, Air Conditioning, Roof vents and Fire Safety equipment)
• Support the IT team with company phone systems
• Ensure a great welcome experience for all our new team members coming into offices.
• Coordinate building access requests for offices

You will

• Deliver an excellent, customer-focused front of house experience for our clients, teams and visitors with a focus on our brand & company culture.
• Act as office first aid and fire warden
• Be the first point of contact for our people in regard to office facilities support, in partnership with the group office manager.
• Be responsible for the daily office risk assessment, ensuring the office environment is safe and free from hazards
• Support with office kitchen supply orders and catering request for all internal and external meetings and events
• Manage office deliveries and shipping requirements
• Support with other reception duties

Required Knowledge, Skills, and Abilities

Experience working in an office administration or similar role. Strong organizational skills. Eagerness to learn and develop in a fast-paced environment. Ability to juggle multiple tasks at the same time and priorities effectively. Strong communicate skills across multiple channels and areas of the business, even when under pressure. Competent in MS Office tools (Excel, Word, PowerPoint, Outlook, SharePoint). Strong team player. Good understanding of administrative processes and procedures. Strong attention to detail and accuracy. Positive, friendly nature and can do attitude.