Job Description

To manage the input of picture payments for the Sun, working closely with the finance team

Day to day:

• Oversee the daily input of picture payments to ensure all payments are uploaded correctly each week, ensure sign off of all payments to meet finance deadlines.
• Answer payment queries and act as the first point of escalation within the team for queries and/or to resolve issues.
• Support and oversee the setting up of new accounts and maintain existing account details within the purchase ledger.
• Assist in the management and oversight of team workload, including ensuring quality standards are upheld, SLAs are met, and tasks are prioritized appropriately,
• Assist the Office Manager in ensuring that knowledge of team members is up-to-date plus identifying training needs and addressing these as appropriate.
• Use critical thinking to provide efficient solutions to problems impacting the wider team, which take into account scalability, efficiency, service and risk.
• Contribute to the improvement of processes by providing ideas and feedback that strike a balance between efficiency and risk.
• Keep a diary of news events and anniversaries of events to cover up to date and inform staff/freelance photographers of their rotas. Refer to the diary where necessary.
• Compile a picture list for conference
• Arrange for photographer accreditations as and when necessary.
• Answer and process any admin queries from editors, photographers, agencies and staff.
• Take on ad-hoc responsibilities as and when required to ensure the success of the team.

In addition we also offer:

• A generous pension scheme with employer contributions of up to 5%;
• 25 days holiday and up to 4 volunteering days per year;
• Maternity leave up to 18 weeks full basic salary & paternity leave up to 2 weeks;
• Wide range of training available, plus full LinkedIn Learning access.

Required Knowledge, Skills, and Abilities

What we’re looking for from you: Positive attitude and good team player. Takes initiative in order to achieve desired results. Self-starter, organized and a good problem-solver, able to eliminate obstacles through creative and adaptive approaches. Excel experience. Receptive to new ideas and concepts, and the ability to adapt to new processes. Demonstrates dependability in all aspects of own work and takes responsibility for own words and actions and can be relied upon consistently. Unflappable under pressure and delivers work at a consistently high standard. Works effectively with and supports colleagues, fostering a positive and collaborative environment.