Job Description

New Hire Processing

• Receive, review and coordinate approvals for all hiring-related documents
• Prepare offer letters and contracts of employment
• Complete background checks (references) when applicable
• Prepare and send new hire documentation
• Receive, review and ensure completion of new hire paperwork
• Update all new hire details on the HR database
• Liaise with IT to ensure new hires have email address, SAP access etc
• Notify appropriate departments regarding employee changes
• Liaise with Compensation and Benefits to ensure all new hires have pension and private medical insurance

General HR Support

• Data entry for changes of address, personal details etc.
• Review termination requests ensuring timely processing and filing in accordance with company policy
• Create and update forms and templates
• Compile, copy, and transmit HR documents
• Conduct monthly HR audit of payroll information with business units
• Gather/prepare requested information for internal audit
• Co-ordinate interviews with candidates and agencies
• Co-ordinate training sessions - send invites, organize meeting rooms, organize lunches etc.
• Prepare and mail HR documents/communications
• Compose regular correspondence
• Assist employees with general HR inquires and other questions
• File and maintain personnel files
• Track projects/deadlines as needed
• Assist and cover reception when necessary in the absence of receptionist
• Any other adhoc project/work that is in the with the post holder's ability.

Required Knowledge, Skills, and Abilities

Must be organized, able to multi-take and manage competing priorities while maintaining a professional and courteous demeanor with all levels of the organization. Excellent interpersonal, written and verbal communication skills. A forward thinking, perceptive individual, capable of influencing other and effectively interacting with individuals at all levels of the company. Excellent customer service and team-oriented Attention to detail, accuracy, ability to prioritize /multi-task and meet deadlines in a fast-paced environment An enthusiastic team player with a strong drive to create a positive work environment Strong internal customer focus, along with a desire to learn all aspects of the business Flexibility, adaptability and ability to shift priorities based on the organization’s needs Self-motivated and able to exercise independent judgment and make sound decisions, take ownership and accountability, operate with minimal supervision. Integrity, professionalism, discretion and ability to maintain confidentiality essential. Strong computer skills and proficiency with Microsoft Office Programmes (Outlook, Excel, Word, Visio, etc.). Flexible, enthusiastic, hardworking and curious to new HR developments. Diplomatic enough to work with senior personnel. Financially literate and used to delivering success against agreed targets and budgets. Self-starting, entrepreneurial and highly adaptable in a rapidly changing marketplace. Able to work comfortably in a team, but with enough drive to set your own objectives and keep constantly busy. Goal driven. A hardworking indusial who will do what it takes to drive, reach and deliver content in a wide variety across multiple digital channels. A rapid leaner and a creative solver of problems. Tenacious and adaptable with a 'can do' attitude.