Job Description

Exciting brand new role working with an International Facilities Management company on one of their most prestigious global media accounts.
If you are a self motivated, proactive, organiser & ¡¥do-er this role is for you!
You will be supporting this dynamic global player on all account activities as well as the Transaction Management and Project Management teams.
Skills and Experience
 

• Requires minimum 5 years office / business admin experience
• Ability to proactively manage own workload and meet deadlines
• Knowledge and understanding of FM / Property & Real Estate industry an advantage
• Experience of working in a global organisation would be an advantage
• Requires an excellent customer service approach to handle daily interactions with both team and client
• Adaptability to different situations and self-starter
• Strong verbal and written communication skills.
• Computer proficiency in presentation, word processing and spreadsheet programs and the ability to pick up new systems and tools

Key Responsibilities:
 

• Administrator support

o Expense reports for the Leads
o Travel bookings for Leads
o Diary and room booking management for Leads
o Logistics/room bookings for events
 

• Transaction Management activities

o Creation of POs
o Contract administration
o Support in drafting PowerPoint decks and collating information
o Minute taking of key meetings
o Scheduling of Vendor Performance Reviews/Business Reviews
 

• Project Management Activities

o PDM Team Meetings ¡V secretariat
o PDM Quarterlies - secretariat
o Scheduling of Vendor Performance Reviews/Business Reviews
o Initiatives planning
o Data metrics/requests
 

• Team:

o On-boarding of new team members including:
„X Account set up and orientation
„X IT Hardware Ordering/Facilitation set up
o Deputise for Business Manager as required
 

• Travel and Expenses budgets

o Creation of T&E POs
o Travel Trackers Reconciliation
 

• Technology and tools:

o Build thorough understanding of key tools such as OneNote, OneDrive, Microsoft Teams ¡V point of contact to assist team members with queries

Required Knowledge, Skills, and Abilities

• Requires minimum 5 years office / business admin experience • Ability to proactively manage own workload and meet deadlines • Knowledge and understanding of FM / Property & Real Estate industry an advantage • Experience of working in a global organisation would be an advantage • Requires an excellent customer service approach to handle daily interactions with both team and client • Adaptability to different situations and self-starter • Strong verbal and written communication skills. • Computer proficiency in presentation, word processing and spreadsheet programs and the ability to pick up new systems and tools