Job Description

This position will provide valuable administrative, controls, and analytical support in the maintenance and pursuit of a continuously improving robust cost management service to all internal stakeholders.  

The Technical Assistant’s key responsibilities include (but are not limited to):

• Quality Control review of Purchase Requisitions (PRs);
• Raise PRs in SAP and update the Cost Tracker accordingly;
• PR management - corrections/closures/problem solving;
• Distribute vendor invoices to JRE's for review and approval;
• Raise Service Entry Sheets (SES's) in SAP;
• Run daily commitment reports from SAP;
• Support 1 or 2 of the smaller budgets;
• Within your DoA ensure that only work that is within budget is committed to;
• Where requests to undertake work that falls out with budget are made, ensure that the Budget Change Notification (BCN) and Cost Authorisation Form (CAF) processes is followed throughout;
• Review requisitions to ensure correct coding, relevant contingency and appropriate backup is included;
• Review and feel empowered to appropriately challenge vendor quotations;
• Provide accurate re-forecast and Value of Work Done (VOWD) data for your assigned budget(s);
• Review invoices, provide asset allocations and cost coding;
• Assist in the timely closure of PO's;
• Assist in the maintenance and roll-out of cost management processes and procedures;
• Support the annual PLAN budget build as required;
• Attend and participate in all appropriate internal and supplier meetings in order to understand current and future operational requirements and be able to influence best practice in cost management.

Competencies

• Detailed and practical knowledge of SAP from an R2P perspective
• Project controls experience would be beneficial but not essential
• Excellent verbal and written communication skills
• Excellent numerical and analytical skills
• Must be competent using Microsoft Excel

Education

• Either a bachelor’s degree in Business Management or Quantity Surveying or relevant industry experience as described below.

The role involves consultation with Budget Holders, Supply Chain and Finance on some aspects of cost controls including but not limited to preparing budgets, review and allocation of commitments and spend, reviewing quotations and invoices, payment of invoices within terms. 

Required Knowledge, Skills, and Abilities

A minimum 2 years in an ERP/ SAP Administration or project controls role preferably within an Oil and Gas Operator. Candidates that may not have this level of experience but can demonstrate desirable behaviours and ambitions will be given due consideration.