Job Description

They require a first class administrator who is happy to take on some reception duties who is punctual, reliable and positive. SIMS experience and a DBS certificate is essential.

The post holder’s key responsibilities are, but not limited to:

Reception

To be responsible for all reception duties including communicating school information to parents, pupils and visitors, using a variety of media.

 

• Welcoming visitors adhering to all safeguarding and security protocols and conduct school tours as required
• To operate efficiently and effectively communicate calls and messages to staff throughout the school.
• To manage the meeting room facilities including the presentation of the rooms and the booking system.
• To assist students and related items such as collating absence and lateness reports, updating registers, requesting homework for absent students, relaying messages.
• The ability to work effectively using the schools’s SIMs (school data base) system.
• The ability to carry out a range of other administrative duties, filing, photocopying, typing etc., assigned by the Lead Administrator or directed by SLT, in conjunction with the Administration Team
• Post – deliver/send
• Attend evening events if needed
• Cover for colleague if absent – at short notice

General Administration

 

• To assist in the maintenance of the school’s computerised database information
• To provide administrative support to the School
• To update and maintain the relevant school calendar
• To be responsible for the production of reports, letters, newsletters and other publication materials as and when required
• To assist with general office duties including the handling of incoming and outgoing post, telephone enquiries dealing with queries as far as possible and referring to other members of staff as necessary
• To make full and appropriate use of the ICT at the school and develop computer aided administration which supports the work of the school
• To establish and maintain good relationships with students, parents/carers, colleagues, contractors and other professionals
• To provide efficient administrative support to the Senior Leadership Team
• To collate, amend and update pupil files and reports including SIMS

To establish best practice within the team/office

To evaluate and improve your own practice, which may lead to improvements in the day-to –day running of the school and take responsibility for personal professional development·

 

• To maintain professional portfolio of evidence to support the Performance Management process
• To be responsible for sending text messages to parents as directed by SLT
• Maintaining, advising on and updating Parent Pay
• Admissions administration
• To attend school events as required
• To perform other duties, including covering the essential work of absent colleagues in all federation schools, commensurate with the grading of the post, as directed by the Line Manager
• To attend training sessions and meetings as required
• To be flexible within the broad remit of the post
• To ensure compliance within the school of data protection regulations
• Deal with confidential data, material and issues appropriately
• Maintain accurate records and filing systems

Required Knowledge, Skills, and Abilities