Job Description

We are seeking a candidate who will be the personal assistant to two of the Deputy Directors, as well as providing administrator support to the wider team. The candidate will be expected to work closely with colleagues across the networks directorate, providing agile resourcing to support work priorities and contributing to the smooth running of the directorate as a whole. The role provides an excellent opportunity to build your skills and contribute to this exciting work area.

Responsibilities

• Diary management to two deputy directors; Scheduling weekly diary catch-ups, arranging meetings, planning and coordinating diaries, identifying and resolving competing priorities and ensuring the most efficient use of directors’ time.
• Providing good quality administrative support to deputy directors and their teams.
• Organizing meetings, ensuring they run to schedule, that rooms and appropriate tools are in place, attendees are invited, and agenda and papers are provided as required.
• Collaborate with internal and external stakeholders to coordinate meetings, visits and conferences efficiently.
• Provide agreed shared cover amongst PA’s for flexible work patterns and annual leave as required.
• Meeting and greeting visitors and escorting them to pre-booked meeting rooms - following the government guidelines.

Behaviors

We'll assess you against these behaviors during the selection process:

• Communicating and Influencing
• Working Together
• Managing a Quality Service
• Delivering at Pace

Required Knowledge, Skills, and Abilities