Provide administrative support for the onboarding process of new starters.
Set up meetings, conference calls or video calls.
Responsible for informing all internal / external meeting attendees of meeting details and agendas.
Arrange all relevant requirements for meetings: meeting rooms, IT facilities, video facilities, refreshment etc.
Up to date knowledge of the team's day-to-day status and whereabouts.
Coordination of all travel and logistics e.g. flights and accommodation etc. for two Directors.
Responsible for preparation and submission of expenses for two Directors.
Leadership team meeting agendas and minutes
Partner review meeting briefings
Internal executive briefing packs for steering committees, board meetings etc.
Communication packs e.g. collation of assets and materials for presentations
Support with the logistics of equipment for new joiners
PO Raising for associated responsibilities in the support role
Required Knowledge, Skills, and Abilities
Discretion with dealing with confidential information EA/PA experience at Director level, ideally within a Head Office environment EA experience. Must have excellent IT skills: Excellent MS Word, Lotus Notes, PowerPoint, Excel. Must have excellent communication skills. Comfortable to communicate and build relationships at all different levels. Enthusiastic and can-do approach to work.Efficient, organized and dependable.Ability to priorities. Able to work under pressure, multitask and work autonomously. Proactive and positive.Flexible attitude towards different working methods.