Job Description

• Provide administrative support to the Sales and Marketing Department
• Process Sales Variation Orders and work with the Commercial Department to ensure POs are raised in a timely manner and payments for customer extras are received
• Raise Purchase Orders for all sales running costs and action goods deliverable notes on COINS Accounts system
• Ensure payment deadlines are met by processing all invoices in a timely and efficient manner
• Input into internal systems i.e. CIS, SERUM and COINS and produce necessary reports
• Liaise with internal departments and external contractors
• Support the PA to Sales & Marketing Director and cover where necessary
• Handle telephone enquiries in an efficient manner
• Provide reception cover as required

Competencies -

• 5 GCSEs to include Maths and English at grade C or above (or equivalent)
• Experience of working in an administrative role or accounts/procurement, working to tight deadlines
• Knowledge of Microsoft Word, Excel and Outlook
• Excellent organisational skills
• Able to communicate effectively at all levels within the business
• High attention to detail
• Able to produce accurate work, to tight deadlines
• Able to work both as part of a team and independently when required
• Confident when dealing with customers both internal and external
• Behave in line with our values
• Willing to work extra to meet deadlines as and when the business needs require it

Desirable:

• Business administration qualification
• Experience of working within sales department/order processing in the same or similar environment
• Experience of working with customer databases

• Competitive salary and package
• 28 days holiday plus the option to buy or sell up to 5 days
• Private Healthcare
• Sharesave scheme
• Support with a professional membership

Required Knowledge, Skills, and Abilities

• Business administration qualification • Experience of working within sales department/order processing in the same or similar environment • Experience of working with customer databases