Job Description

To provide first class administration and HR system support to the business in relation to supporting the HR manager looking after employees across the business. Support includes looking after key paperwork and processes relevant from the start of the employee life cycle through to an employee leaving the business.

The role involves ensuring accurate records are kept and maintained and that the General Data Protection Regulations Act is followed when handling sensitive employee matters.

Within the role you will be responsible for the accurate creation of offer letters, contract and change letters alongside submission of payroll data in line with payroll deadlines.

Employee Onboarding:

• Collating all pre-employment personal detail form and filing documents accordingly
• Preparing offer letter and contracts
• Conducting DBS checks
• Performing right to work checks in line with Home office specifications
• Guiding employees to complete mandatory training and follow up on completion
• Providing managers with employee ID number and ensuring new starter details are accurately input on HR system
• Issuing log in details and credentials for company systems

HR Administration

• Preparing Contract amendment, promotions, demotions and other contract variances
• Continuously update the HRIS (UKGPro) to reflect any changes made including but not limited form changes of address to salary changes.
• Data flow – capturing UKGPro data and ensuring it is communicated to payroll
• User maintenance – password resets and assisting employees by way of troubleshooting for accessibility
• Maintain the HR folders – updating with new starters and leavers accordingly
• Completing eligibility to work checks

HR Management Support

• Assisting the HR manager with day-to-day ad hoc operational tasks e.g. calculating holiday pay for leavers upon receipt of resignation.
• Providing calculations for final pay such as, termination by way of redundancy
• Producing ad hoc reports as necessary

This job description is intended to describe the general requirements for the position. It is not a complete statement of duties, responsibilities or requirements. Other duties not listed here may be assigned as necessary to ensure the proper operations of the department.

Required Knowledge, Skills, and Abilities

CIPD level 3/studying towards or Degree would be advantageous. Experience working in a busy administration role is essential. Confident in interacting with managers and employees at all levels. Basic knowledge of HR practice & process desirable. Data protection knowledge – basic level. Experience working in a busy HR department – HR, Recruitment, Shared services or similar department / role would be advantageous. Customer service experience. Good word / excel / outlook / PowerPoint skills with good keyboard / typing skills. Excellent verbal and written communication skills. HR system experience. Ability to take meeting minutes to record accurately meeting content. Organized, able to plan ahead and meet deadlines / objectives. Able to work with multiple systems and processes. High level of accuracy and attention to detail. Ability to work in a team, as well as independently to complete own work. Flexible approach. Trustworthy and capable of keeping confidential information confidential.