Job Description

Job Summary -

• To provide a comprehensive clerical, administrative and secretarial service to the service including comprehensive and effective diary management and support for the Service.
• Responsible for organising meetings, preparing agendas and papers as required. Recording of formal minutes and notes and following up any actions. Liaising with other Health Board staff, external organisations and contractors
• Handling sensitive, potentially contentious and confidential information and data and using tact, diplomacy and persuasive skills where cooperation is required.
• Planning and co-ordination of minor projects and events as required
• Line manage the Administration Team
• Oversee the co-ordination, organisation, planning and provision of training, meetings, workshops and events to support programme delivery
• Ensure timely, high quality reports are produced to meet reporting requirements
• Compile reports based on analysis of highly complex information
• Ensure that tracking mechanisms are in place and maintained to meet progress monitoring requirements
• Communicate effectively with staff throughout the PTHB in relation to areas of responsibility
• Assist in the ordering process and data input in relation to the Workforce & OD function

Duties and Responsibilities -

• Service management
• Information processing
• Internal and external communication
• Personal and people development and people management
• Service improvement
• Equality and diversity
• Finance and resources

Personal Specification -

• Ability to speak Welsh fluently
• Knowledge of Oracle, CYPRIS and NHS Patient Information systems
• GCSE English and Mathematics (C or above)
• Typing/word processing qualification e.g. RSA Level 3

Required Knowledge, Skills, and Abilities