Office Administrator
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United Kingdom - Lancashire - Manchester -
Job Description
You will be accountable for:
- Provides a warm reception to all internal/external guests. Answers a wide variety of enquiries from current and prospective colleagues, both in person, over the telephone and via e-mail
- Manages all office administration responsibilities as well as walk in queries, including incoming and outgoing mail and filing
- Ensures all T&C information and colleague files (electronic and paper systems) are compliant, accurate and up to date, and easily accessible.
- Conducts quarterly audit of all colleague files for key information along with Code of Ethics, GDPR and Working Time Regulations audits; quarterly report on colleague immigration status
- Assists with ensuring all Employee Action Forms are completed and submitted in a timely manner including follow up if needed
- Supports T&C Director and T&C team with administration, ad hoc queries and projects
- Manage interview tracker and liaise with HODs
- Create weekly vacancy list and publish it on social media every Friday
- Raise job requisitions on TAS
- Responsible for all new starters documentation including uploading information onto T&C Manager, ensuring paperwork reaches payroll in a timely and efficient manner
- Attend monthly payroll meeting with Payroll Supervisor
- Send employment offers
- Prepare job contracts and amendment letters
- New Starters Responsibilities:
- Ensure all on boarding documents have been issued
- Send reference check through Hireright system and collect results
- Collect dietary requirements and medical questionnaires of new starters
- Provide orientation information
- Assist with all new hire travel/accommodation recommendations
- Organize uniform fitting appointment for new starters before the starting date
- Manage the Savoy Careers Common Inbox
- As the T&C Representative for Health & Safety, responsible for all H&S requirements of the department and attendance of the monthly H&S Meetings
- Assist Colleague Experience Manager with the coordination of work experience/internships
- Promotes positive colleague relations trough an environment that encourages open communication, trust & mutual respect
- Carries out any other administrative support duties and responsibilities as assigned
- Demonstrates Accor Values and communicates the Vision and Values at all time.
- Fully supports and is knowledgeable regarding all relevant Accor Human Resource Policies & Procedures
What’s in it for you?
- Being part of our culture is unique!
- We will trust, empower and develop you to fulfil your potential
- You will benefit from training and development opportunities
- We have regular social events
- Competitive Salary and benefits including pension and life assurance
- Laundry services & dry cleaning for uniform
- 31 days of holiday (including Public holidays)
- Colleague restaurant
- Colleague gym facility
- Employee assistance program
- Cycle to work scheme
- Savoy Hotel discount, and discounts in Accor hotels
- And last but not least you will get to work with a team of EXTRAORDINARY people
Required Knowledge, Skills, and Abilities