Job Description

The successful candidate will be someone with integrity who can be relied upon to always act with discretion. The candidate will perform administrative duties, as well as assistance with other duties which may arise. The role will involve contact and exposure to all levels of management, in many cases in an international environment, necessitating the highest level of corporate image, diplomacy, confidentiality, discretion and judgment.

The candidate will need good organizational and interpersonal skills, be proficient in Windows operating system and Microsoft software packages, be flexible and adaptable about working hours. Must be enthusiastic, self-motivated; proactive; possess strong work ethic, good problem-solving skills and an eye for detail.

Major/Key Accountabilities

• To primarily support the Office Manager and EA to the CEO in the day-to-day operation of the London Corporate Office
• To provide support with administration and ad hoc duties as required
• To provide support with office management including reception and facilities duties as required
• To coordinate induction schedule of new starters
• To assist with on-boarding new starters and off-boarding leavers
• To form part of the fire marshal and first aid team and perform health and safety duties
• To reconcile expense reports in Concur and submit to accounts for processing
• To raise purchase orders and payment of invoices in Coupa
• To update travel tracker
• To handle all requests (verbal, written and electronic) and visitors / guests with grace, discretion, and professionalism
• To provide a weekly progress update of tasks
• To assist with collating pre-reads and manage bring forward file
• To assist with events as required
• To ensure that manager is aware of any items that require urgent attention
• To maintain a confidential and efficient filing system
• To assist with office management duties as required
• To attend meetings and training sessions as required
• To assist with research as required

Key Contacts

Internal

• EA's to Brambles Executive Leadership Team
• Brambles Executive Leadership Team
• Visiting Brambles Board and Non-Executive Directors
• Business leaders and stakeholders at all levels

External

• External customers.
• External vendors or suppliers.

Required Knowledge, Skills, and Abilities

Windows operating system. Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams). Concur. Condeco. Bluepoint Forge. Enthusiastic and Proactive. Discreet and Trustworthy. Detail-Oriented. Service-Oriented. Personal Drive and Initiative. Interpersonal Skills and Adaptability. Superior Organization Skills. Good Communication Skills. Task and Time Management. Problem Analysis. Clear Judgment and Decision Making. Ability to interact professionally and confidentially with all levels of management and staff. Strong organizational and time management skills. Ability to adapt and work with a team. Ability to priorities and manage multiple tasks. Exhibit good judgment and decision-making skills. Ability to meet tight deadlines, shift gears quickly, and work well under pressure. Strong verbal and written communication skills. Ability to work independently, be a self-starter and demonstrate initiative. Must possess a high level of confidentiality and discretion. Demonstrate flexibility and excellent work ethic. Ability to work overtime in line with business requirements.