Job Description

The role includes, but is not limited to, the following activities

• Managing administrative aspects of the office
• Managing diaries including organizing meetings and appointments
• Booking and arranging travel, transport and accommodation
• Collation and filing of expenses
• Drafting communications on behalf of management
• Taking notes and writing minutes during meetings
• Improving office systems
• Leading ad hoc projects

Required Knowledge, Skills, and Abilities

Proven work experience as a Personal Assistant. Outstanding organizational and time management skills. Ability to multitask and prioritize daily workload. Excellent verbal and written communications skills. Discretion and confidentiality. Ability to work independently but remain in constant communication with the team. Flexibility and adaptability. Ability to be proactive and take initiative. Tact and diplomacy. MS Office and English proficiency. Language requirements: English; French proficiency preferred.