Job Description

The successful candidate will ideally have some administration experience or very transferrable experience.

Duties will include, but not be limited to:

• Opening/closing client files
• Provide administrative support to all fee earners and secretaries including audio typing, general filing, bulk photocopying, preparation of court bundles, arranging appointments, dealing with client queries in person and by phone
• Greet clients and deal with enquiries from members of the public in person
• Ensure kitchen and rest rooms are adequately stocked at all times with necessary supplies; shopping for consumables such as tea, coffee etc. as necessary
• Manage both the incoming and outgoing post and DX; opening, franking, stamping and taking to post office/DX collection point and/or delivering letters by hand when necessary
• To ensure confidentiality on all appropriate matters and recognize that any breach of this confidentiality is a serious matter
• Organize refreshments for meetings and visitors
• Book meeting rooms through Outlook calendar system
• Take the daily banking
• Provide holiday and sickness cover for the archivist by; o placing orders with external archive company and distributing files when they arrive; o Locating files for other staff members; o Looking up deeds/wills and dealing with file enquiries from other staff members
• Any other duties as may be reasonably required to ensure the smooth running of the office
• To comply with all the company’s relevant policies and procedures

Hours: Monday – Friday 9am-5pm

Required Knowledge, Skills, and Abilities