United Kingdom - South East England - Canterbury -
1 year ago
Administration Assistant
Full Time
Job Description
This is an excellent opportunity to progress your career within a fast-paced, supportive and employee driven organization.
Main Responsibilities:
Provide administrative support to all fee earners and secretaries including audio typing, general filing, bulk photocopying, preparation of court bundles, arranging appointments, dealing with client queries in person and by phone
Opening/closing client files
Greet clients and deal with enquiries from members of the public in person
Ensure kitchen and rest rooms are adequately stocked at all times with necessary supplies; shopping for consumables such as tea, coffee etc. as necessary
Manage both the incoming and outgoing post and DX; opening, franking, stamping and taking to post office/DX collection point and/or delivering letters by hand when necessary
Take the daily banking
Organize refreshments for meetings and visitors
Book meeting rooms through Outlook calendar system
Provide holiday and sickness cover for the archivist, by placing orders with external archive company and distributing files when they arrive; locating files for other staff members; looking up deeds/wills and dealing with file enquiries from other staff members
Required Knowledge, Skills, and Abilities
Business Administration qualification or previous administration experience. Excellent written and oral communication skills. Ability to effectively priorities and meet deadlines. Courteous and professional demeanor.