Job Description

This is an excellent opportunity to progress your career within a fast-paced, supportive and employee driven organization.

Main Responsibilities:

• Provide administrative support to all fee earners and secretaries including audio typing, general filing, bulk photocopying, preparation of court bundles, arranging appointments, dealing with client queries in person and by phone
• Opening/closing client files
• Greet clients and deal with enquiries from members of the public in person
• Ensure kitchen and rest rooms are adequately stocked at all times with necessary supplies; shopping for consumables such as tea, coffee etc. as necessary
• Manage both the incoming and outgoing post and DX; opening, franking, stamping and taking to post office/DX collection point and/or delivering letters by hand when necessary
• Take the daily banking
• Organize refreshments for meetings and visitors
• Book meeting rooms through Outlook calendar system
• Provide holiday and sickness cover for the archivist, by placing orders with external archive company and distributing files when they arrive; locating files for other staff members; looking up deeds/wills and dealing with file enquiries from other staff members

Required Knowledge, Skills, and Abilities

Business Administration qualification or previous administration experience. Excellent written and oral communication skills. Ability to effectively priorities and meet deadlines. Courteous and professional demeanor.