Job Description

The Administration Assistant will be responsible for providing typing and administrative support to the Personal Injury and Clinical Negligence teams.

KEY JOB RESPONSIBILITIES/DUTIES:

Provide administrative support to all fee earners and secretaries including audio typing, general filing, bulk photocopying, preparation of court bundles, arranging appointments, dealing with client queries in person and by phone;

• Opening/closing client files;
• Greet clients and deal with enquiries from members of the public in person;
• Ensure kitchen and rest rooms are adequately stocked at all times with necessary supplies; shopping for consumables such as tea, coffee etc. as necessary;
• Manage both the incoming and outgoing post and DX; opening, franking, stamping and taking to post office/DX collection point and/or delivering letters by hand when necessary;
• Take the daily banking;
• Organize refreshments for meetings and visitors;
• Book meeting rooms through Outlook calendar system;
• Provide holiday and sickness cover for the archivist by;
• Placing orders with external archive company and distributing files when they arrive;
• Locating files for other staff members;
• Looking up deeds/wills and dealing with file enquiries from other staff members;
• Any other duties as may be reasonably required to ensure the smooth running of the office
• To comply with all the company's relevant policies and procedures;
• To ensure confidentiality on all appropriate matters and recognize that any breach of this confidentiality is a serious matter
• The successful candidate will have grades A - C with good IT skills.

The hours of work are Monday to Friday 9 - 5.

Required Knowledge, Skills, and Abilities