Job Description

Role overview:

Looking after our employees is key and making sure they get paid and rewarded correctly is a big part of this. In this varied and broad role you will be responsible for the monthly payroll for the UK & our International teams and the associated pension & benefits schemes. You will manage the relationship with the international outsourced payroll providers and validate and sign off the monthly payroll for all entities. You will be responsible for maintaining all employee benefits and undertaking the annual benefits renewal cycle and co-ordinate the annual P11D reporting to the HMRC Working closely with both the Tes Finance Team and the external Pension and Benefit Providers.

You will be a subject matter expert for Payroll providing expertise to the wider HR team on payroll and benefit related topics and initiatives and ensure compliance with the requirements of both the HMRC and the Pensions Regulator. Managing 3 UK PAYE and 3 International payrolls across an International workforce, this role will be the key strategy maker for the in-house payroll operation.

The role holder will need to have a strong technical understanding of all things relating to payroll processing and management. With strong stakeholder management skills and experience and have experience working with benefits. Not essential, but it would be highly desirable if you had CIPP membership. In addition to payroll experience, you must hold great interpersonal skills, guiding key decision makers on future proofing the payroll function. And finally, experience of being part of a HRIS implementation project team would be desirable.

Key role responsibilities:

·  End to end payroll processing. Payroll gatekeeper, responsible for checking the monthly payroll and preparing validation reports in accordance with global payroll guidelines

·  Manage HMRC communications including RTI, dealing with queries and enquiries relating to payroll including P11D, P60 and end of year processing for both UK & International payrolls

·  Handle the day to day administration and reporting of both the company funded benefits and all voluntary benefits. Overseeing the flow of information and assisting in the renewal cycle. Engaging with the benefits broker on risk-benefit claims and co-ordinating onsite benefit roadshows for newly acquired businesses.

·  Be the point of escalation for benefit queries and supporting the HR Admin Team with day to day benefit queries and ongoing training

·  Assist with the administration of the company pension and benefits schemes

·  Provide necessary regular and ad-hoc reports to meet business needs

·  Assist with the recovery of overpayments to colleagues and leavers in accordance with the company process

·  Liaising with other internal and external departments including working closely with our HR Operations team

·  Continuous process improvement and streamlining.

·  Provide project support and guidance around implementation of a new HRIS.

What do you get in return?

• 25 days annual leave rising to 30
• 5% pension after probation
• State of the art city centre offices
• Access to a range of benefits via My Benefits World
• Discounted city centre parking
• Free fruit delivered to the office weekly
• Free breakfast cereals
• Free soft and hot drinks
• Free eye care cover
• Free Westfield Health cover
• Life Assurance
• Cycle to Work Scheme
• Referral Scheme
• Season Ticket Loan
• EAP (Employee assistance programme)
• Paid for monthly nights out
• Access to an extensive Learning and Development menu

Required Knowledge, Skills, and Abilities

·  In-depth understanding of UK and International payroll practices ·  Knowledge of ‘normal' Company benefits, including life assurance policies, income protection insurance, medical - with their associated data requirements ·  Computer literate - Outlook, Office ·  Excellent command of English, written and spoken ·  Attention to detail, quality of execution, accuracy is critical to be successful in the role which involves a lot of exchange of information ·  Discretion, tact, sensitivity, recognises need for confidentiality. ·  Proactive problem solver, resourceful, demonstrates initiative, has a can-do attitude, and works well independently. ·  Excellent communication skills and confidence in dealing with all levels of employees and building effective professional relationships across all departments and with external providers ·  Prior experience in HR operations with knowledge of employment legislation and best practices ·  Knowledge of payroll processes, PAYE and Pension Auto Enrolment regulations essential