Job Description

• Working as part of a team of 7 AA’s across EMEA using a shared mailbox and calendar. (Training will be given)
• Inputting client calls/visits onto Salesforce, (training will be given)
• Setting up of internal/external meetings via Outlook, Teams, Zoom
• Raise and track IT tickets, liaising with IT in-house and off-shore IT department
• Updating of Department telephone lists and contacts for business continuity purposes.
• Ordering of replacement equipment for analytical team, ie new laptops, iPhones.
• On/off boarding of new starters, interns, graduates and analysts
• Processing of expenses using Concur system (training will be given)
• Some presentation work using Excel and PowerPoint.
• Co-ordination of action points arising from daily/weekly team “huddles”.
• Holiday/absence cover for other admin assistants on the Structured Finance team.
• Generally “muck-in” and help out with requests from analysts on other teams when needed.
• Assist Office Manager with ad-hoc projects and training sessions
• Arranging travel & relevant visas using Egencia (training will be given)
• Fielding of phone calls and dissemination of client queries.
• Set up desks for international visitors and act as point of contact while they are visiting London office.
• Ordering of stationery for SF department.
• Photocopying, printing, distribution of mail.

Required Knowledge, Skills, and Abilities

The candidate must be committed and willing to learn about the business. Self-motivated with the ability to pick up systems quickly. The role is generally 9-5 with the flexibility and to stay later when needed. Good time-keeping and solid attendance record essential. Good Microsoft skills, Outlook, PowerPoint, Excel required. Using Windows 10, good working knowledge of Outlook, PowerPoint, and Excel. Good educational background and financial experience useful, but not essential.