Job Description

Job Description

This position will be on a fixed term basis to provide maternity cover for another employee and offers an exciting opportunity for someone with previous admin experience to further develop their skills and knowledge within an exciting, innovative and fast moving tech industry.

It will be a busy, varied and autonomous role where the person will need to be highly resourceful and organised, an excellent multi-tasker and able to remain calm under pressure as the individual will support many departments, across levels of seniority and work in partnership with our international hubs based in Europe and Asia. Culture is super important to us so we are looking for a social and open minded person who can get stuck in, work hard and have a laugh along the way.

 

Working Arrangement

• Fixed term contract for approximately 12 months to cover for a person going on maternity leave in October
• 1 or 2 days per week (tbc) with flexibility on which days are working days
• Initially working from home or one day at home and one day in the office or both days in the office (depending on Government guidelines)
• Work hours are 9:00am - 5:30am
• Immediate start
• Highly competitive and attractive benefits package
• Salary £20,000 to £24,000 p.a. (pro rata to days worked)

 

Person Specification

• Must be bi-lingual with fluency in Chinese (Mandarin) and English
• Must have excellent written and verbal communication skills
• Ideally with at least 3 years' office experience
• Must be numerate and comfortable with numbers and spreadsheets
• Proficient with Microsoft Office (Word, PowerPoint, Excel and Outlook)
• Be professional, positive and a team player
• Highly organised with the ability to meet competing deadlines
• Excellent attention to detail with high accuracy
• Quick learner, pro-active and resourceful

 

Key Responsibilities

• General office duties (e.g. answering phones, printing, liaising with vendors, greeting visitors, paying invoices)
• Assist and support the team with the company intranet system (full training provided)
• Manage project logistics (e.g. transport, accommodation, venues, couriers, conferences, visas)
• Ensure office cleanliness and presentation (e.g. communal areas are tidy)
• Maintain general office and stationery supplies (e.g. inventory and re-stocking goods)
• Assist with organising company events (e.g. social events)
• Manage basic financial book keeping (e.g. record keeping, filing documents)
• Liaise with other European and Asian offices
• Provide general support to the HR, Finance and Operations Department
• To carry out any other task associated with the role as reasonably requested

Required Knowledge, Skills, and Abilities

• Must be bi-lingual with fluency in Chinese (Mandarin) and English • Must have excellent written and verbal communication skills • Ideally with at least 3 years' office experience • Must be numerate and comfortable with numbers and spreadsheets • Proficient with Microsoft Office (Word, PowerPoint, Excel and Outlook) • Be professional, positive and a team player • Highly organised with the ability to meet competing deadlines • Excellent attention to detail with high accuracy • Quick learner, pro-active and resourceful