Job Description

Policies and Procedures
Protect the privacy and security of owners, members, guests and coworkers.
Maintain confidentiality of proprietary materials and information.
Protect company tools, equipment, machines, or other assets in accordance with company policies and procedures.
Follow company and department policies and procedures.
Perform other reasonable job duties as requested by supervisors.

Communication
Answer telephones using appropriate etiquette including answering the phone within 3 rings.
Provide assistance to coworkers, ensuring they understand their tasks.
Speak to guests and co-workers using clear, appropriate and professional language.
Exchange information with other employees using electronic devices (e.g. email).
Talk with and listen to other employees to effectively exchange information.
Discuss work topics, activities, or problems with coworkers, supervisors, or managers discreetly and quietly, avoiding public areas of the property.

Working with Others
Support all co-workers and treat them with dignity and respect.
Handle sensitive issues with employees and/or guests with tact, respect, diplomacy, and confidentiality.
Partner with and assist others to promote an environment of teamwork and achieve common goals.

As Required
Perform all tasks in a timely manner ensuring all deadlines are met.
Perform other related tasks as assigned by management.
Comply with MVW policies and procedures.
Be proactive and have a flexible approach to work, meeting the needs of the team and the business at all times; be open and pro-active in dealing with change.
Maintain an attitude and commitment to provide excellent service to all business partners and associates.
Respond sensitively to the needs and feelings of others, regardless of status or position; accept interpersonal differences and maintain a constructive rapport with all associates and customers.
Maintain a working knowledge of all Marriott product lines.
Maintain working knowledge of Windows XP and Microsoft Office suite, particularly Excel.
Work with all MVW colleagues as a team, supporting the needs within that team and those of the business at all times.

Physical Tasks
Enter and locate work-related information using computers and/or point of sale systems.
Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance.

SITE SPECIFIC TASK LIST

Period End Duties:
Prepare and upload period end journals.
Preparation of balance sheet reconciliations for MGRC Management Ltd (C1930), 47 Park Street Ltd (C5380) & HOA (ZM840) and all MVWP66 documentation.
Ensure all balances are backed up and any un-reconciled balances are corrected by following period.
Liaise with Member Services (Cork, Ireland) for preparation of the rental ticket. Resolving any issues that relate to member tickets.

Payroll:
Check draft and final pay slips provided by the Payroll Accountant for Operations.
Post payroll journals (payroll, accruals, conduct Room Service gratuity calculation, service charge calculation, full occupancy commission etc.)
Preparation of Bonus/ Commission accruals.

Budget:
Collate data required in preparing budget files from heads of departments.
Analyze and input data required into budget model for review by Finance Manager /
Upload of the budget into PeopleSoft.
Support the Finance Manager by providing analysis of any variances.

Audit/Internal controls:
Annually assist in the preparation of the audit file including full back up as per the PBC list.
Liaise with the Audit team on head office and resolve any queries/issues raised by team.
Assist in preparing the financial statements for C1930, C5380 and HOA.
Assist with compliance of internal controls (i.e. internal audits etc.) and site assessment.

Tax:
Providing information/analysis to Head office regarding annual tax pack.
Providing supporting schedules/reports and collating backup assisting with the VAT calculation for C1930/C5380.
§ Assist with preparation of the annual Withholding Tax Return for submission to HMRC.

Other Duties:
Check bank accounts for credit cards and sales receipts - advise respective department.
Input and post journals on JPMC/NatWest system - intercompany transfers, Owner Franchise Billing payments and other ad hoc payments. Reconcile credit card receipts and post to the Opera system.
Witnessing cashiering duties prepared by accounting coordinator
Cashiering duties when performing holiday cover for the Accounting Coordinator.
Act as second check back for the cashiering process, when required.
Prepare Accounts Payable (AP) documents for collection by the AP Accounts Assistant - collating, checking and sorting out any Purchase Order issues, liaising with Heads of Departments as required.

CRITICAL COMPETENCIES

Analytical Skills
Arithmetic Computation
Learning
Computer Skills
Problem Solving
Decision-Making

Analysis and Auditing
Financial Spreadsheets

General Finance and Accounting
Microsoft Office

Personal Attributes
Integrity
Dependability
Adaptability/Flexibility
Positive Demeanor
Stress Tolerance
Presentation
Initiative
Safety Orientation

Interpersonal Skills
Teamwork
Customer Service Orientation
Interpersonal Skills
Diversity Relations

Communications
Telephone Etiquette Skills
Applied Reading
Communication
Listening
English Language Proficiency
Writing
Form, Report, and Log Completion

Organization
Detail Orientation
Time Management
Multi-Tasking
Planning and Organizing

PREFERRED QUALIFICATIONS
Education

Preferably ACA, ACCA, CIMA or AAT part-qualified or qualified by experience.

Related Work Experience
 

• Strong understanding of accounting principles, including accruals and prepayments.
• Working knowledge of PeopleSoft General Ledger is desirable.
• Supporting Finance and Accounting in a hotel environment would be preferred.
• Working knowledge of the Opera system would be an advantage.

WORKING RELATIONSHIPS
All departments based at 47 Park Street.
Member Services/Owner Services
European Finance teams
London and Cork Regional Offices.
US, UK and Spain Shared Services.

EVALUATION PROCESS

By Whom: (Interim) Regional Director of Finance – Operations Europe
Frequency: Bi-annual / Annually
Criteria: Accuracy, timeliness, attitude, and overall performance
Standards: Quality/quantity of work reliability/dependability

Required Knowledge, Skills, and Abilities

• Strong understanding of accounting principles, including accruals and prepayments. • Working knowledge of PeopleSoft General Ledger is desirable. • Supporting Finance and Accounting in a hotel environment would be preferred. • Working knowledge of the Opera system would be an advantage.