Job Description

• Raising of purchase orders within AX as requested by Engineers, Managers etc.
• Checking contractor timesheets, and work with them to rectify any inconsistencies
• Receipting of materials and services, working with various teams to ensure this is done as quickly and efficiently as possible
• Liaise with Finance Team to ensure any problems can be rectified as quickly as possible
• Administration and filing of numerous documents including risk assessments, safe working procedures, mobile plant checks, operational routines, maintenance routines, safety documents etc.
• Ensure documents are filed effectively, and meet the requirements of company standards including BSI standards
• Maintain records of contractor competence, working to ensure all records and certificates are kept up to date
• Produce key performance indicators recording completion rates of routine checks etc
• Organize training, meetings and briefings for the teams, ensuring meeting rooms are booked and sufficient resources arranged
• Update the computerized maintenance management system where needed, to ensure records are kept up to date
• Assist with planning outages, supporting the Maintenance Team in achieving the desired goals – this could include liaising with contractors, managing contractor accommodation on site etc
• Taking minutes of meetings and producing accurate notes as a result
• Provide temporary cover as required anywhere in the administration team
• Any other ad-hoc duties as required

Required Knowledge, Skills, and Abilities

Accuracy in checking and validating data input. Excellent attention to detail. Knowledge and experience of financial administration. Ability to manage own workload to meet demanding timescales. Experience in AX. Satisfactory completion of the relevant Competency Management System modules. Completion of all other training as defined within the Training Matrix. Logical and flexible approach. Strong communication skills, written and verbal. Enquiring mind to review and improve process via identification of issues and poor performing operators (suppliers and FCC users).