Job Description

• Provide comprehensive administrative and operational support to the team using discretion to identify and resolve first line issues, referring to supervisor/manager for assistance as necessary
• Organize key team meetings including co-ordination and distribution of agendas, supporting documents, production and distribution of minutes, and follow-up on outstanding actions
• Assess the range and volume of work to be undertaken for the day or days ahead and plan to ensure work is completed to time and to an appropriate standard.
• Make routine arrangements and bookings, according to clearly defined instructions, and provide diary management support to team to help ensure that they use their time effectively
• Maintain, efficiently operate and improve a range of office processes and administrative systems (including filing) to ensure the smooth running of the team.
• Prepare documents, presentations and other materials to a clear brief, using established formats and standard software
• Prepare straightforward analysis, manipulation and interpretation of data.
• Follow set ordering procedures to ensure adequate low value supplies/resources are available to meet office/work unit requirements
• Responsible for coordinating team IT requests, user administration, systems access and record keeping. Working with the lead asset manager to ensure those who are joining, moving or leaving the department are equipped appropriately with the right IT
• Supporting the team on inducting new members, as needed

We are looking for a team player who can provide valued contributions to the team but can also work independently as required. You will have experience of working in a customer focused environment. Key to this role is the ability to deal with a wide range of people, having good communication skills with stakeholders at all levels. Experience of managing diaries, working on projects, preparing basic project plans, undertaking data analysis and putting agendas together would be advantageous. Technical skills, including PowerPoint and excel, are a requirement for this role. An interest in HR would also be advantageous.

Required Knowledge, Skills, and Abilities