Job Description

• Scan documents and maintain files for Directorates and provide general admin assistance to Members of the Executive Team as required.

• Assist in the collation and circulation of papers for Trustees Meetings and Sub-Committees as requested by the Executives responsible.

• Be first point of call for customer enquiries and complaints, passing these on in a timely manner to the Director responsible for resolving them, and maintaining central digital records for reporting to the Trustees.
• Receive instruction for new staff recruitment from the recruiting managers, place adverts, arrange shortlisting and interviews; for successful candidates, issue offer letter, coordinate DBS checks, obtain proof of right to work in the UK and references; set up new employee details on internal HR system (Iris HR), arrange photo ID card, complete new employee details form for payroll.
• Renew DBS check on existing employees, volunteers and Trustees as necessary.

• Co-ordinate equipment with leavers and starters in conjunction with IT department.

• Support, and help provide cover for absences of, other HARP admin staff including the Procurement and Utilities Administrator.

• Act as one of the Fire Marshalls for Central Office.

Required Knowledge, Skills, and Abilities