Job Description

• Increase managers’ productivity (screening calls, interacting with vendors and clients, and email correspondence);
• Provide scheduling support to multiple individuals (appointment, calendar and meeting management);
• Complete administrative processes (time and expense reports);
• Prepare domestic and international travel logistics (itineraries, visas, etc.);
• Coordinate internal and external meetings/activities (i.e. facility reservation and set-up, hotel accommodations, catering, etc.);
• Prepare and organize documents for client proposals and presentations as needed (contract tracking, printing, organizing and archiving meeting / support materials);
• Address problems and troubleshoot with internal and external stakeholders;
• Handle special projects with demanding deadlines;
• Front desk reception back-up (answering phones, greeting visitors, handling deliveries);
• Hours are 9:00 am – 5:30 pm.

Required Knowledge, Skills, and Abilities

A-level completion required; post-secondary education or Bachelor’s degree preferred; At least 3 years of relevant work experience as an Administrative/Executive Assistant, preferably in a professional services environment; Computer fluency with MSOffice (Word, PowerPoint, Excel and Outlook), SAP and Concur desirable; Strong oral and written communication skills; Professional appearance and demeanor with ability to exercise good judgment and discretion; Attention to detail, dependability/punctuality; Proactive self-starter with ability to manage a wide variety of tasks and meet deadlines; Experience working both independently and with a team in a demanding environment; Sense of humor appreciated.