Job Description

• Define technical and commercial requirements for invoice information, content, and format by using available data and liaising with internal departments and external customers. 

• Document the format and fields required to ensure correct invoicing, including the definition and documentation of all rules required to produce the invoice, and to enable automation and systemisation of invoice production by the BI and IT teams.

• Facilitate the implementation of new operational systems according to established project plans and ensuring the  Invoicing work stream milestones and deliverables accordingly.

• Complete commercial overview documents and maintain updates with your Manager

• Complete pre-go-live checks with implementation teams to ensure all data, contracts, rate sheets, billing / payroll periods are correct and cross check outputs to the previous system outputs and processes.

• Test Invoice formats and document any remedial changes in line with project timelines.

• Perform post go-live review and validation of invoice output.

• Update master data and any relevant portals or documents with all relevant commercial and invoice data.

• Liaise with implementation and BI team on any changes required to system set up or invoice automation

• Liaise with Rates and Specialist Invoicing Team members on the first invoice run of each new invoice, ensuring all data output is generated as expected and raising issues directly with Rates / IT & Related Services as required.

• Continue to test invoice iterations until full resolution and internal sign off of invoice has been agreed.

• Liaise with external customers for final sign off of invoice format.

• Confirm to System Implementation Teams the date and values of first payments

• Document and communicate the full process for each invoice format and train accounting teams as required.

• Analysis of rates within all operational databases, ensuring we are compliant to NLW standards.

• Analysis of visit exports to ensure data compliance and integrity.

• Maintaining and providing administration of the commercial portal, BI platform and other tools which hold contracts, rates and invoice specific data.

• Work closely with the BI and IT teams to use automation tools to streamline and find efficiencies in the invoicing processes.

• Training and mentoring accounting and operational staff on correct processes

• Troubleshooting invoicing issues and system / data discrepancies.

• To assist the Rates Team with implementation, contract set up, rates changes as required.

Required Knowledge, Skills, and Abilities