Job Description

• Working to the direction of the relevant Company Secretary and Assistant Secretary to provide full board meeting support to certain Business Oversight Boards and Committee meetings.
• Maintaining the appropriate Board/Committee forward calendars, Actions Arising Schedule, and supporting the agenda setting process, including arranging pre- meetings
• Uploading materials to Diligent in a timely and accurate basis
• Providing cover for other members of the Team as and when required
• Working to the direction of the Investment Platform Company Secretary to manage statutory compliance for Quilter’s entities, including updating statutory records in Blueprint
• With appropriate supervision, making routine filings at Companies House
• Update the team calendar for tasks you undertake and take responsible for the tasks as allocated, including managing the Close Links process, the registered office lists and Annual Controllers Report
• Draft and review routine minutes, accounts and resolutions
• Manage the execution of corporate documentation
• Undertake Company searches at Companies House
• Provide transactional support to the Business Company Secretaries
• Providing general support to the Business Company Secretaries, including diary management and general administrative support
• Managing room and catering bookings for the Boards
• Setting dates for Business Board and Committees as requested
• Maintaining the team corporate diary
• Supporting on the management of Diligent for the subsidiary companies, including maintaining the Subsidiary User Grid; reviewing the Diligent Manual and supporting the induction of team members to appropriate use the service
• Maintaining the team corporate diary for meetings you are responsible for
• Providing cover for other team members as requested
• Take responsibility for the delivery for the items in accordance with agreed timescales

Benefits

• No matter what job you do you should feel valued and appreciated. That's why we offer a competitive total reward package, which enables our employees to share in the success they help to create.
• All employees are eligible to participate in our incentive scheme, based on the company's performance and their contribution to it
• Pension Scheme: 10% non-contributory company pension scheme that can be boosted through personal contributions
• Private Medical Insurance: Single cover as standard, cover can be increased at your own cost
• Life Assurance: 4x your salary, cover can be increased at your own cost
• Income Protection: 75% of salary payable after 26 weeks of absence

Required Knowledge, Skills, and Abilities